Document Controller

1 month ago

Oman PETROPLAN Full time
Petroplan is recruiting for the position of Document Controller on behalf of a Global Engineering Consultancy for a maritime civil construction project in Oman.
The scope of the project entails the repair and reconstruction of the present marine infrastructure of a large desalination plant.
The position will become available in May 2024, and has an 18-month program.

Document Controller

Responsibilities
Full time position. The main tasks of the Document Controller would be documentation related, using the appropriate systems. Including duties such as taking minutes, following up to ensure timely responses to information requests and extensive document control.

Key Responsibilities
  • Ensure that pre-established document control requirements (document lay out and numbering system, how many and which signatures are required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  • Set up and manage filing structure, access rights & internal workflows on Electronic Document Management System.
  • Set up project specific document templates.
  • Expedite review, signature approval, and release of documents.
  • Enter data, receive, track, and control documents using the Electronic Document Management System to register documents and maintain databases.
  • Produce logs, transmittals, and other reports as required.
  • Provide assistance to users in capturing and locating electronic information.
  • Arrange hard copies filing and long-term storage or disposal documents at time of closeout.
  • Assist with general project specific administration tasks.
  • Review and update technical documents (e.g. manuals and workflows).
  • Maintain confidentiality around sensitive information and terms of agreement.


Qualifications
  • Civil Engineering Diploma (3 years) from a recognised Technical University or similar institution; or equivalent experience; preferably with a bias toward Document Control.
  • Minimum 3 years of experience with document control, preferably in large multi-disciplinary projects.
  • Technical project background and knowledge including familiarity with engineering documents such as reports, datasheets, lists and drawings.
  • Proficiency in relevant software and tools, such as Microsoft Office Suite, BIM360, and project management software.
  • Proven familiarity with FIDIC construction regulations and experience working on projects in the Middle East.
  • Professional working proficiency in English language.


Interaction Relationships
  • Resident Engineer
  • Assistant Resident Engineer
  • BIM Platform Manager
  • Project Team


Performance Criteria
  • Ability to follow systems, procedures and workflow processes and contribute to their improvement.
  • Ability to work unsupervised and meet deadlines.
  • Willingness to ask when in doubt or facing new situations.
  • Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
  • Detail-oriented with strong problem-solving abilities and a proactive approach to challenges.


Deadlines
  • Completion of work according to schedule.
  • The timeliness of performing his/her activities as well as the activities of his/her subordinates.
  • Submission of all reports and deliverables by their due dates.
  • Any other deadlines as determined by the Resident Engineer, Assistant Resident Engineer, and the BIM Platform Manager


Health and Safety
  • Role model standards for SHEQ performance and behaviour consistent with the company's health, safety, environmental, and quality vision and policies by influencing those around you.
  • Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm.
  • Embracing, displaying, and promoting the company values and ensuring a safe working environment is always maintained.


About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.

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