Finance Executive

6 days ago

Muscat, Muscat, Oman Sultan Port Full time

The purpose of this role it to Support the Finance Department in all administrative tasks and assist in managing daily financial operations. This includes processing financial data, preparing reports, facilitating accounting procedures, and working alongside the finance team to ensure efficient and effective workflow.

The Financial Administrative Assistant contributes to the efficiency of the Finance Department by helping the team prepare documents, update records, and support financial management in data analysis efforts and the implementation of financial policies.

Key responsibilities:


• Financial Document Management: Assist in collecting and organizing financial documents accurately and systematically, including invoices, receipts, and other documents required for accounting processes.


• Reporting and Analytical Support: Support the preparation of periodic financial reports by compiling and organizing data, and assist in analyzing financial data under the direct supervisor's guidance.


• Updating Financial Records: Enter data into the financial system, verify accuracy, and ensure records are continuously updated.


• Communication with Suppliers and Partners: Support the team in communicating with suppliers to resolve financial inquiries and ensure timely follow-up on due payments in accordance with the organization's policies.


• Budget Preparation Support: Assist the finance team in gathering necessary data for preparing the annual budget and supporting expense monitoring.


• Client Relationship Management: Build and maintain strong relationships with clients, partners, banks, and stakeholders to ensure customer satisfaction and business continuity. Handle client inquiries and feedback professionally and promptly. Regularly follow up with clients to gather feedback and identify improvement opportunities.


• Electronic Financial File Management: Create an electronic filing system to organize financial documents and data, updating it regularly to ensure easy access.


• Maintaining Financial Confidentiality: Strictly adhere to maintaining the confidentiality of all financial data and sensitive documents, and refrain from sharing them with unauthorized parties, whether internally or externally.

General Job Responsibilities:

Externally:


• Refrain from any actions or participation that could negatively impact the organization's reputation.


• Maintain confidentiality and privacy of organizational data and avoid sharing it with external parties.


• Do not work for another organization under any circumstances without written approval.

Internally:


• Support the organization's mission and vision.


•Participate in training and development programs to enhance skills.


•Work as a team player and provide assistance whenever possible.


•Maintain company property.


•Carry out any additional duties assigned by the direct supervisor.

Qualifications, experience, and skills

Education and certifications:


•Bachelor's degree in finance /business administration

Experience:


•Proficiency in computer applications (Microsoft Office: Excel, Word, PowerPoint)


•Familiarity with supporting digital/web services


•General understanding of travel systems and related operations


•Experience in the travel and tourism office sector is an added advantage

Skills:


•Proficiency in Arabic and English (spoken and written)


•Attention to detail


•Ability to provide administrative solutions quickly


•Flexibility in working hours and willingness to work overtime if needed


•Ability to work both as part of a team and independently

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