Project coordinater

To provide a traceable, auditable, and efficient Document Control System, Sultan Port Company is seeking a Document Controller. The role involves the timely, accurate, and efficient preparation and management of documents, including controlling the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents.

Operational
Document Control

• Responsible for recording incoming and outgoing specified documentation, both hard copy and soft copy.
• Ensure receipt and processing of documentation (drawings, documents, agreements, reports) through issuing and distributing.
• Classify, sort, archive, and retrieve documents following specific indexing and filing systems.

Maintenance and Management of Documents

• Manage documents, drawings (up-to-date register), and reports.
• Upload/download drawings and documents from FTP sites as required.

Correspondences and Transactions

• Track all document correspondences and transactions.
• Control the issue and receipt of all documents and drawings.

Administrative Support

• Provide administrative support as required.
• Draft documentation in Arabic and English.
• Control incoming and outgoing documents.
• Manage all external communication outside Sultan Port Company.

Related Assignments

Perform other related duties or assignments as directed by the department head.

Strategic

Assist in achieving Sultan Port Company's efficiency and effectiveness through the development of government and corporate affairs processes and policies.

People

• Perform routine administrative activities required of a Document Control professional.
• Support the division in completing tasks and objectives accurately on a daily basis.
• Seek support and guidance from the Head.
• Foster a culture of team spirit, cooperation, and continuous self-development within the division.

Group

As a government-owned entity, all staff are expected to provide services within their job descriptions to Sultan Port Company, its subsidiaries, and other assets, as required and requested by line managers, in accordance with company needs and senior management approval.

Desired Candidate Profile
Education & Experience

High school certificate or diploma.

Key Relationships
Internal

All Sultan Port Company Departments.

External

Consultants, contractors, governmental entities.

Functional Skills

Proficient in computer software programs such as word processors, spreadsheet programs, and database systems. Basic analytical skills, proficient typing skills, and good time management.

Job Priority

Data organization and storage knowledge.

Behavioral

Influence through listening, understanding, and responding effectively.

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