Materials Buyer

Job Summary

The Buyer is responsible to execute, complete and order all daily allocated and authorized purchase requests and orders concerning Hotel and Storerooms needs.

General Duties and Responsibilities:

• Complete all administrative procedures concerning allocated requests and orders, upon receiving through the system till item/service physically delivered or rendered to the property
• Select the best price & quality quotations, for all received orders, upon order allocation confirmation, while ensuring the best delivery schedule based on understanding need and vendors stated period
• Clarify any concerns regarding received purchase requests data, concerning description, units, quantities and specifications, directly with the initiating department personnel
• Coordinate with buyers on all matters concerning allocated requests, best practices to process (quotes) and complete (delivery) within logical time period
• Verify and follow up on all pending orders (approved & under approval) through system reports or by reporting any concerns
• Ensure that all approved & authorized purchase orders are timely forwarded (faxed or delivered) to the concerned vendors
• Follow up on daily market list deliveries and reports any discrepancies
• Review and update all personally entered (locked) price quotations, supplier's data, and date validity
• Co-ordinate with vendors for new products available in the market to serve as possible alternatives for used products, informs concerned and request samples for onward testing purposes, providing that product is of same quality & better price
• Inform through market knowledge, special offers, discounted products, cost saving substitutes and possible brand shortages, serving the benefit of the property
  • Operate in a safe and environmentally friendly way to protect guests' and employees' health and safety, as well as protect and conserve the environment
    • Comply with the hotel environmental, health and safety policies and procedures

Skills

General Duties and Responsibilities:

• Complete all administrative procedures concerning allocated requests and orders, upon receiving through the system till item/service physically delivered or rendered to the property
• Select the best price & quality quotations, for all received orders, upon order allocation confirmation, while ensuring the best delivery schedule based on understanding need and vendors stated period
• Clarify any concerns regarding received purchase requests data, concerning description, units, quantities and specifications, directly with the initiating department personnel
• Coordinate with buyers on all matters concerning allocated requests, best practices to process (quotes) and complete (delivery) within logical time period
• Verify and follow up on all pending orders (approved & under approval) through system reports or by reporting any concerns
• Ensure that all approved & authorized purchase orders are timely forwarded (faxed or delivered) to the concerned vendors
• Follow up on daily market list deliveries and reports any discrepancies
• Review and update all personally entered (locked) price quotations, supplier's data, and date validity
• Co-ordinate with vendors for new products available in the market to serve as possible alternatives for used products, informs concerned and request samples for onward testing purposes, providing that product is of same quality & better price
• Inform through market knowledge, special offers, discounted products, cost saving substitutes and possible brand shortages, serving the benefit of the property
  • Operate in a safe and environmentally friendly way to protect guests' and employees' health and safety, as well as protect and conserve the environment
    • Comply with the hotel environmental, health and safety policies and procedures
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