Contract Administrator

4 weeks ago

Muscat, Muscat, Oman Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The Project

As part of its 2040 strategy to promote cultural and artistic innovations, a state-of-the-art centre for arts and culture is being built. Under one roof, the centre will include facilities such as F&B outlets, cinema, and art clubs.

We are hiring an ambitious and forward-thinking senior commercial manager to join our established and growing team in Oman.

Our values shape the way we consult and define the people we want to join us on our journey:

Safety First - Going Home Safe And Well

  • You will be an advocate of Mace's value of safety first and be accountable for leading and maintaining exceptional safety, quality, cost, programme, sustainability, and compliance standards for the design resources you manage.
  • You will possess technical expertise in local health and safety rules and regulations relevant to the project portfolio.
  • You will champion a diverse and inclusive working environment and understand the importance of the wellbeing of the people you manage.
Client Focus - Deliver On Our Promise
  • Play a key role in the performance of all operations from a commercial and financial perspective.
  • Monitor financial performance, perform financial analysis (including trend analysis), and prepare project performance reports and recommendations for the executive team.
  • Supervise the implementation of and adherence to the commercial management plan, subcontract management plan, and project risk management plan.
  • Monitor, review, and keep relevant parties informed on the timeliness, cost, revenue, risk, progress, and performance of the project.
  • Liaise with the construction team to ensure commercial processes and operations are as effective, efficient, and transparent as possible.
  • Play a key role in the procurement and commercial structure/framework for the project.
  • Monitor the subcontractor and supply agreement process.
  • Monitor compliance with company policies and procedures in relation to legal, financial, and administration matters - the standard of internal control and policies.
  • Set direction and provide clear and timely feedback to direct reports on their performance.
  • Manage and provide leadership to a team of Managers and Professionals, ensuring the principles, structures, tools/capabilities, and responsibilities are in place to deliver area plans and deliver excellence.
  • Address subcontractor contractual claims and changes.
  • Assist in the production of monthly client applications.
  • Approve invoices and issue IPCs.
  • Draft necessary notices and contractual correspondence.
  • Commercially manage design consultants and specialist fees.
  • Ensure site team acts within commercial and legal procedures and agreements.
  • Communicate with clients and contractors.
  • Work collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
Integrity - Always Do The Right Thing
  • You will implement and execute the design management system, processes, and protocols to meet statutory, legal, and contractual requirements.
  • You will support the long-term development of strategy for a function or business unit (BU), creating a sustainable business future.
  • You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.
Create Opportunity - For Our People To Excel
  • You will mentor, coach, and develop your project team and provide an environment to share knowledge and experience.
  • You will actively network, innovate, and seek understanding of best practices, utilizing the full depth of knowledge of Mace group, the centres of excellence, Mace way control centre, and knowledge hub.
  • You will use your network to support business development and work-winning activities.
You'll Need To Have
  • Extensive experience in commercial management.
  • Cultural project experience preferred.
  • Familiarity with the main rules of measurement.
  • A background in high value/complex projects.
  • A strong working knowledge of the FIDIC suite of construction contracts.
  • A strong working knowledge of design & build.
  • A strong background in contract administration.
  • Ability to create an inclusive work environment based on trust and respect. Mentor and coach team members to develop their careers.
  • Ability to earn the trust and respect of colleagues.
  • Effective communication skills – strong in oral and written English is essential.
  • Act with the highest standards of integrity and make safety a priority while ensuring the same for the team.
  • Operate in a manner that constantly improves performance.
  • Set high standards and deliver high-quality work that improves our reputation.
  • Ability to build strong relationships with all management levels.
  • Proactively look for ways to add value to our service offering.
  • Positive mindset and promote the same within the team.
  • Implement time management and ensure tasks are completed in a timely manner.
You'll Also Need
  • Bachelor of Science in Quantity Surveying (or equivalent) from an accredited, internationally recognized institution or university.
  • MRICS.
  • Other professional memberships are an advantage but not essential.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

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