Operational Coordinator

21 hours ago


Muscat, Muscat, Oman beBee Careers Full time

As a proactive and organized professional, you will play a key role in helping set up and manage daily operations for our new office.

We are seeking an individual with strong multitasking and communication skills to oversee company documentation and visa processes, coordinate office setup, manage broker duty schedules and weekly performance reports, monitor AmoCRM tasks and office expenses, establish relationships with developers and partner agencies, support onboarding, certifications, and project trainings, organize site visits, marketing updates, and events, and assist remote brokers with client showings and materials.

Responsibilities
  • Coordinate daily activities to ensure smooth processes and high efficiency.
  • Manage and maintain accurate records of company documentation and visa processes.
  • Oversee the setup and maintenance of office facilities and equipment.
  • Develop and implement effective systems for managing broker duty schedules and weekly performance reports.
  • Monitor and control AmoCRM tasks and office expenses to optimize resources.
  • Foster strong relationships with developers and partner agencies to drive business growth.
  • Support employees with onboarding, certifications, and project trainings to enhance their skills and knowledge.
  • Organize site visits, marketing updates, and events to promote business opportunities.
  • Provide assistance to remote brokers with client showings and materials to ensure seamless communication.
Requirements
  • Fluency in English and Russian is required; Arabic is a plus.
  • Strong multitasking and communication skills are essential for success in this role.
  • Previous administrative or coordination experience is preferred but not necessary.
  • Proficiency in CRM and MS Office is required to perform job duties effectively.
What We Offer

We offer a dynamic and supportive work environment that encourages growth and development. As a member of our team, you will have the opportunity to contribute to the success of our organization and enhance your skills and knowledge.



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