Strategic Commodity Buyer

Procurement Specialist Role

The Procurement Specialist is responsible for overseeing and executing daily allocated purchase requests and orders concerning hotel and storeroom needs.

Key Responsibilities:

• Process all administrative procedures related to allocated requests and orders from receipt through delivery or rendering of items/services to the property.
• Select quotations offering the best price and quality for received orders, ensuring timely delivery based on understanding of need and vendors' stated periods.
• Clarify concerns regarding purchase request data with initiating department personnel, addressing description, units, quantities, and specifications.
• Coordinate with procurement teams on allocated requests, best practices for processing (quotes) and completing (delivery) within logical time frames.
• Verify and follow up on pending orders through system reports or by reporting concerns.
• Forward approved and authorized purchase orders to concerned vendors in a timely manner.
• Monitor daily market list deliveries and report any discrepancies.
• Review and update personally entered price quotations, supplier data, and date validity.
• Collaborate with vendors to source new products as alternatives for used products, requesting samples for testing purposes where applicable.
• Maintain market knowledge to inform special offers, discounted products, cost-saving substitutes, and possible brand shortages, benefiting the property.
  • Adhere to safe and environmentally friendly practices to protect guests', employees', and the environment's health and safety.
    • Comply with hotel environmental, health, and safety policies and procedures.