Administrative Assistant

1 week ago

Muscat, Muscat, Oman beBee Careers Full time
Executive Support Assistant

We are seeking a highly skilled and experienced Executive Support Assistant to provide administrative support to our Chairperson.

Key Responsibilities:
  • Proactively manage and maintain the Chairperson's complex and ever-changing calendar, scheduling meetings, appointments, and travel arrangements.
  • Anticipate and resolve scheduling conflicts, ensuring the Chairperson is adequately prepared for all engagements.
  • Prioritize and manage incoming communications, highlighting urgent matters and exercising judgment in handling sensitive information.
  • Arrange comprehensive and detailed travel itineraries for the Chairperson, including flights, accommodation, ground transportation, and visas.
  • Proactively anticipate travel needs and potential issues, providing solutions and ensuring seamless travel experiences.
  • Prepare and compile briefing materials, presentations, and reports for meetings, ensuring the Chairperson has all necessary information in advance.
  • Organize and coordinate logistics for meetings, including room setup, catering, and technology requirements.
  • Establish and maintain highly organized and confidential filing systems for important documents, reports, and correspondence.
  • Handle sensitive and confidential information with utmost discretion and professionalism.

The ideal candidate will be detail-oriented, professional, and possess exceptional communication skills. They will also be extremely proficient with Microsoft Office Suite and able to work independently and reliably.

The successful candidate will be flexible and adaptable in various situations and when interacting with different personalities. They will have the ability to organize and prioritize tasks, including delegation of tasks when appropriate.

Requirements:
  • Detail-oriented and professional.
  • Exceptional communication skills.
  • Extremely proficient with Microsoft Office Suite.
  • Ability to work independently and reliably.
  • Flexible and adaptable in various situations and when interacting with many different personalities.
  • Ability to organize and prioritize tasks, including delegation of tasks when appropriate.
Preferred Skills:
  • Executive support experience.
  • Personal assistant experience.
  • Knowledge of general trading, export, and import industries.
  • Strong organizational and time management skills.
  • Ability to maintain confidentiality and handle sensitive information.

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