
Human Resources and Administrative Leadership Specialist
1 day ago
Job Summary:
The Human Resources and Administrative Leadership Specialist is responsible for overseeing the day-to-day front office activities, including travel logistics, medical insurance, and business support contracts. This role involves collaborating with the HR team to manage high-volume recruitment efforts, designing and implementing resource management strategies, workforce planning, and reporting structures.
Responsibilities:
- Recruitment Operations: Manage recruitment timelines, coordinate with departments, and implement low-cost recruitment strategies.
- Contract and Budget Management: Oversee administrative contracts, ensure compliance with supply chain policies, monitor budget utilization, and process invoices and accruals.
- Staff Services and Insurance: Issue medical and insurance cards, maintain medical and insurance services, verify claims, and resolve insurance-related issues.
- Travel, Transport, and Accommodation: Manage travel logistics, supervise travel requests, and oversee timely payment of travel expenses.
- General Administration and Office Operations: Oversee reception, utilities, and office services, manage office inventory, stationery, and automation systems, and ensure efficient staff administrative processes.
Key Performance Indicators:
- Innovation: Develop creative solutions to enhance processes, systems, and services, achieving measurable cost savings.
- Accountability: Demonstrate ownership of tasks and responsibilities, ensuring successful achievement of business objectives.
- Results-Oriented Performance: Consistently exceed targets by improving service delivery and driving continuous improvement in HR and administrative logistics processes.
Requirements:
- Degree in HR/Business Administration or equivalent.
- At least 5 years of experience in HR, with at least 2 years in a specialized role.
- Excellent knowledge of English is required.
- HR Professional Qualification/CIPD Level 3.
- Excellent communication and interpersonal skills.
- Proficient in MS Excel & Word.
Skills and Competencies:
- Strong planning, organizing, and office management abilities.
- Advanced computer literacy and proficiency in reporting.
- Excellent multitasking and analytical skills, with a focus on quality and process management.
- Ability to coordinate multiple activities, solve problems efficiently, and meet deadlines under pressure.
- Exceptional attention to detail, ensuring high-quality deliverables.
- Fluent in English, with excellent communication skills.
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