Accounting Specialist

2 weeks ago

Muscat, Muscat, Oman beBee Careers Full time
Key Responsibilities
  1. Accounts Payable & Cost Monitoring
    • Process and record vendor invoices, ensuring accuracy and completeness of supporting documentation.
    • Manage timely payments in accordance with contractual terms.
    • Monitor and analyze cost variances between actual vendor payments and budgeted/contracted amounts. Investigate discrepancies and coordinate with relevant departments to take corrective action.
    • Prepare and review weekly bank reconciliations for multiple bank accounts.
    • Investigate and resolve discrepancies to ensure the accuracy of financial records.
    • Manage and administer the Community Petty Cash account.
  2. Service Charges & Revenue Management
    • Generate quarterly service charge invoices for unit owners based on approved budgets.
    • Assist in the preparation and posting of month-end and year-end accruals using budgeted and contractual figures.
    • Prepare and submit monthly financial reports, including accounts receivable and collection updates, to the Corporate Finance Team.
    • Finalize and maintain books of accounts in accordance with IFRS and local laws.
    • Coordinate with external auditors during year-end audits: prepare audit schedules, respond to queries, and ensure timely audit closure.
  3. VAT & Regulatory Compliance
    • Accurately compute, document, and file VAT returns in line with local tax laws and submit them to the Corporate Finance Team.
    • Maintain complete and up-to-date VAT records to support audits or regulatory inspections.
  4. Budgeting & Forecasting
    • Support the Management Accountant in preparing annual budgets for multiple Communities of Owners Groups (COGs) and the Master Community.
    • Liaise with the Customer Experience Team to review and verify unit owner account statements, ensuring all dues are cleared before property resale.
  5. Documentation & System Support
    • Maintain organized and up-to-date financial records both digitally and in physical files.
    • Assist with system implementations or upgrades, staff training, and process improvement initiatives.
  6. Customer Service
    • Address service charge-related queries from unit owners, ensuring clear, accurate, and professional communication at all times.
  7. General Responsibilities
    • Perform any additional duties reasonably assigned by the Senior Manager.
    • Adhere to our organization's policies, procedures, and operational standards at all times.

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