Temporary Admin

6 days ago

Muscat, Muscat, Oman Embassy of Switzerland in Oman Full time 45,000 - 55,000 per year

Company Description

As the official representation of Switzerland in Oman, the Embassy of Switzerland handles all aspects of diplomatic relations between the two countries. It promotes Swiss interests in political, economic, financial, and legal matters, as well as in science, education, and culture.

Role Description

This is a full-time on-site role located in Muscat, Oman for a Temporary Admin & Diplomatic Affairs Officer. The officer will be responsible for general administration, managing communications, assisting in organizing events, and maintaining organizational tasks. This position is for a fixed-term period, from 1 December 2025 until 31 March 2026.

Main Responsibilities

  • Performing a variety of administrative tasks such as managing phone calls and emails, scholarship requests, and maintaining embassy database.
  • Provide administrative support to the Head and Deputy Head of Mission, including coordinating the Head of Mission's agenda, and managing travel and hospitality arrangements.
  • Handle consular (visa) requests.
  • Assist in organizing Embassy events, invitations, official visits, and trips.
  • Manage the Embassy's social media accounts.
  • Covering duties of colleagues when required/in their absence.
  • Any further tasks in consultation with direct superior.

Qualifications

  • University degree in Business Administration or similar.
  • Experience in administration and event organization.
  • Knowledge of Oman's economic and trade environment and interest in regional affairs is an asset.
  • Prior experience in an embassy, international organization, or similar environment is an asset.
  • Fluency in English (written and spoken) is required. Proficiency in Arabic is highly desirable. Knowledge of a Swiss national language (German, French, or Italian) is considered an advantage.
  • Proficiency in Microsoft Office.

Personal Skills

  • Strong organizational and communication skills.
  • Ability to work independently, under pressure, and with attention to detail.
  • High level of integrity, discretion, and service orientation.
  • Flexible, dynamic, and team minded.

Location

Muscat, Oman

Duration

1 December 2025 – 31 March 2026

Application

Interested candidates are invited to submit their CV and motivation letter to by 30 September 2025. Only shortlisted candidates will be contacted.