Personal Assistant/Secretary To Chairperson

We are seeking a highly organized, proactive, and detail-oriented female Personal Assistant/Secretary to support the company Chairperson (Lady Entrepreneur). This critical role requires exceptional communication, multitasking, and discretion to manage day-to-day operations, schedules, and confidential tasks efficiently.

Role & responsibilities

• Providing high-level administrative support to the Chairperson.
• Collecting requested data and information from various sources, including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
• Coordinate household-related matters and liaise with personal staff as required, maintaining strict confidentiality.
• Manage and coordinate all personal appointments and commitments for the Chairperson (e.g., medical, social, family-related), ensuring seamless integration with professional schedules.
• Assisting with administrative tasks related to the Chairperson's engagements.
• Handling correspondence, scheduling meetings, and maintaining a calendar of activities.
• Managing communication with clients, vendors, and other stakeholders as directed.
• Making domestic and international travel arrangements, including bookings for flights, accommodation, Visa applications, and transportation.
• Assisting during travel, itinerary management, and on-the-go coordination.
• Manage office supplies and equipment for the Chairperson's office.
• Taking on any additional responsibilities that may arise from time to time.
• Handle all sensitive and confidential information (both professional and personal) with the utmost confidentiality, integrity, and discretion at all times.

Preferred candidate profile

• Bachelors degree in Business Administration, Communication, or a related field (preferred).
• Proven experience as a Personal Assistant/Secretary supporting C-Suite Executives or senior leadership.
• Exceptional verbal and written communication skills.
• Proficiency in office management tools (e.g., Microsoft Office Suite, calendar management software, etc.).
• Strong organizational and multitasking abilities, with a keen attention to detail.
• High level of discretion and ability to handle confidential matters.
• Flexibility to adapt to dynamic schedules and urgent priorities.

This role is based in Muscat, Oman. Female candidates who are open to relocating, please email your resume to