Assistant Facilities Manager

2 weeks ago

Muscat, Muscat, Oman Lulu Shopping Malls Muscat LLC Full time

1.JOB SUMMARY

To develop and execute robust maintenance procedures for the Oman Avenues Mall (OAM) and for other corporate retail assets of the Lulu shopping malls Muscat LLC. The role requires working closely with the General Manager to ensure that facilities are maintained as per the standards defined by the Lulu Group International and the inspections of these facilities help to proactively identify and resolve issues swiftly.

The following are the broad level job responsibilities of this role:

  1. Facilities Maintenance
  2. Tenant Property Maintenance Contract Management
  3. Asset Management
  4. Spares Inventory Management
  5. AMC Contracts Management
  6. Project Management
  7. Regular Reporting

2.PRIMARY Responsibilities

  1. Facilities Maintenance
  1. Development of a robust program to manage the Facilities Management (FM) operations.
  2. Managing the spaces inside the building efficiently and managing building management activities by planning and overseeing building work / renovation.
  3. Close coordination of cleaning, security and general administration works and services with operations manager.
  4. Supervising multi-disciplinary teams of staff including maintenance, operations, IT/BMS and general administration.
  5. Ensure manpower planning for FM team (outsourced vendor staff) is executed appropriately.
  6. Advising on energy efficiency and cost effectiveness by implementing the initiatives at various locations inside the mall in order to save energy, water and air conditioning costs.
  7. Ensuring that the facilities meet the statutory and regulatory directives set by the government to maintain Health, Safety and Environment (HSE) standards.
  8. Creation and regular review of Facilities Maintenance Procedures and ensure they are implemented uniformly for all facilities.
  9. Supervision and coordination of Project Works being done by contractors.
  10. For contractors hired by OAM, adhere to OAM Facilities Management policies and also meet statutory and regulatory requirements for working at site.
  11. Perform site inspections to evaluate contractor performance.
  12. Creation and review of Technical Drawings.
  13. Create and execute a plan to conduct regular inspections at the facilities in order to identify and resolve issues proactively.
  14. Perform and share causal analysis of issues at facilities with proactive maintenance plans to ensure that issues do not recur.
  15. Ensure that the Electrical, Air Conditioning, Hydraulic, Pneumatic and Security systems of the facilities are always operational. If for some reason a fault is intercepted, then the response times for corrective maintenance should be very low.
  16. Creation / Review of maintenance log for the reporting of daily activities of various maintenance teams.
  17. Ensure there is regular snagging of civil and decorative items to make sure they are maintained as per the defined mall standards by repairing / replacing the gypsum boards, tiles, sanitary ware and other such related items.
  18. Effective / dynamic management of all utility provisions including electrical, water, chilled water etc.
  1. Tenant Property Maintenance Contract Management
  1. Planning and execution of demising / re-demising of tenant property based on management requirements.
  2. Ensure that Tenant Property Maintenance Contract Management is profitable to the mall and that pricing and estimation covers the overheads and profits.
  3. Ensure appropriate markings are done for kiosks in the mall as per the plan provided.
  4. Prepare and agree a new leased space layout design as per management requirement.
  1. Asset Management
  1. Conduct Asset Management as per defined OAM procedures and ensure that preventive and corrective maintenance schedules are adopted to ensure longevity of the assets.
  2. Maintain archives of all equipment and machinery history.
  1. Spares Inventory Management
  1. Ensure that sufficient spares inventory is always available to be used for maintenance purposes.
  2. Work closely with the Purchase Teams to place orders with vendors.
  3. Ensure there is a broad list of vendors and the prices are negotiated always.
  1. AMC Contracts Management
  1. Liaise with third party contractors and finalize Annual Maintenance Contracts (AMC) for various maintenance activities.
  2. Ensure that the contractors hired for AMC contracts strictly adhere to the HSE policies of OAM.
  3. Review of performance of the AMC vendors and ensure that the quality and contract pricing is negotiated well year on year.
  1. Project Management
  1. Liaise with the consultant and client for any projects that are undertaken by OAM.
  2. Provision of project documentation to show the as-built and current site conditions.
  3. Provision of Technical Advice to Project Teams and resolve any site-related issues during the construction phase of the project.
  4. Attend meetings at site on behalf of the client.
  1. Regular Reporting
  1. Compile and present monthly activity reports for facility management to the OAM management team.
  2. Work closely with the General Manager and create an annual budget for the Facility Management and Operations.
  1. Job Authorities
  1. Monthly manpower bills.
  2. AMC appointments.
  3. Verification of first level of project works.
  4. Vendor Registration and evaluation.
  5. Costing comparisons of vendors for inventory and services.
  6. First level review / verification for negotiation, budgeting, project management, drawings / designs prior to OAM management approval.
  7. Project Management –
  8. New Project Drawing reviews
  9. Supervision and coordination done by project coordinators
  10. Project bill verification
  11. Snagging Reports and Corrective Actions
  12. Site Visits

Skills

Skillset:

Communications (Oral and Written)

Negotiations

Decision Making

Strategic Planning

Project Management

Budgeting and Forecasting

Problem Solving

Documentation

Ability to take complex workloads

Team Management

Inter / Intra department liaising

MS Office (Word, Excel, PowerPoint, Outlook)

Experience:

Relevant experience in Facilities Management / Maintenance of Retail Developments

AutoCAD / Drawing, Design

MEP Parameters

Education:

Diploma in Civil / Mechanical / Electrical from a reputed institute / university

Bachelor's Degree in Civil / Mechanical / Electrical from a reputed institute / university

Certified Facilities Management Professional

Professional Organization Affiliations

Knowledge of Quality Management System (ISO 9001)

#J-18808-Ljbffr

  • Facility Management Director

    6 days ago

    Muscat, Muscat, Oman Al Naba Full time

    Assistant Manager - Soft Service (Facility Management) OpportunityWe are looking for a highly skilled and experienced Assistant Manager to join our team at Al Naba. The successful candidate will have a proven track record of delivering high-quality service and leading teams to achieve outstanding results.About the Role:The Assistant Manager will be...

  • Facilities Management Professional

    10 hours ago

    Muscat, Muscat, Oman Lulu Shopping Malls Muscat LLC Full time

    Job DescriptionThe Maintenance and Operations Manager will be responsible for developing and executing robust maintenance procedures for the Oman Avenues Mall (OAM) and other corporate retail assets of Lulu Shopping Malls Muscat LLC. This role requires close collaboration with the General Manager to ensure that facilities are maintained in accordance with...

  • Facilities Management Executive

    5 days ago

    Muscat, Muscat, Oman Al Naba Full time

    Senior Manager - Soft Service Operations at Al NabaAbout the Role:We are seeking a highly experienced Senior Manager for Soft Service Operations to lead our team and drive excellence in service delivery. The ideal candidate will have a proven track record of success in managing soft services operations, including cleaning, waste management, catering, and...

  • Facilities Management Expert

    5 days ago

    Muscat, Muscat, Oman Harweel Integrated Full time

    Position Summary:We are seeking a Facilities Management Expert to join our team at Harweel Integrated. The ideal candidate will have hands-on experience in maintaining technical systems, including electrical, CCTV, fire alarms, HVAC, and BMS.Key Responsibilities:Maintain and repair electrical systems, CCTV, fire alarm systems, HVAC, and BMS. Install and...

  • Facilities Management Technician

    10 hours ago

    Muscat, Muscat, Oman Harweel Integrated Full time

    About Harweel IntegratedHarweel Integrated is a leading provider of facilities management services. We are committed to delivering high-quality solutions that meet the needs of our clients.Why Join Our Team?We offer a range of benefits, including competitive salary and opportunities for professional growth and development. If you are a motivated and...

  • Facilities Support Engineer

    5 days ago

    Muscat, Muscat, Oman Hyatt Full time

    Job DescriptionWe are seeking a skilled Facilities Support Engineer to join our Engineering Department. The successful candidate will be responsible for maintaining and repairing hotel facilities, including laundry and kitchen equipment.The ideal candidate will have a strong technical background and excellent communication skills. They will work closely with...

  • Facilities Maintenance Manager

    11 hours ago

    Muscat, Muscat, Oman Al Naba Full time

    MEP Maintenance SpecialistBachelor of Technology/Engineering (Electrical, Mechanical)Nationality: IndianGender: MaleVacancy: 1 VacancyJob DescriptionPerform routine inspections to identify maintenance needs and ensure compliance with safety standards.Lead preventive and corrective maintenance activities for HVAC, plumbing, and electrical systems.Collaborate...

  • Asset and Facilities Strategist

    10 hours ago

    Muscat, Muscat, Oman Lulu Shopping Malls Muscat LLC Full time

    About the TeamLulu Shopping Malls Muscat LLC values innovative thinkers who can drive success through strategic leadership. As a Facilities Management Professional, you will have the opportunity to contribute to our mission by developing and executing robust maintenance procedures for our Oman Avenues Mall (OAM) and other corporate retail...

  • Assistant Manager

    4 days ago

    Muscat, Muscat, Oman Grand Hyatt Full time

    Job SummaryThe Assistant Outlet Manager is responsible for assisting the Outlet Manager in managing the assigned outlet as a successful independent profit center, in line with the outlet's operating concept and Hyatt International standards.This role ensures maximum guest satisfaction while operating within established guidelines. The ideal candidate will be...

  • High-Tech Facility Designer

    10 hours ago

    Muscat, Muscat, Oman CID gulf Full time

    CID Gulf LLC combines the strengths of KHONJI ENGINEERING CONSULTANCY and Conseil, Ingénierie et Développement (CID) to deliver innovative engineering solutions in Oman.The company's head office is based in Muscat, operating as a regional platform within CID International's GCC operations.This opportunity is ideal for a highly skilled Lead Engineer looking...

  • Aerospace and High-Security Facilities Specialist

    4 days ago

    Muscat, Muscat, Oman cidgulf Full time

    CID Gulf LLC is a cutting-edge engineering firm operating as a regional platform, part of CID International operations in GCC countries. We are seeking a highly skilled Lead Engineer to oversee the design and development of a specialized high-tech infrastructure project.The ideal candidate will have expertise in large-scale, high-security, and...

  • Engineering Department Assistant

    7 days ago

    Muscat, Muscat, Oman Hyatt Hotels Corporation Full time

    As an Engineering Department Assistant at Hyatt Hotels Corporation, you will play a key role in supporting the smooth operation of our facilities. We are seeking a highly organized and detail-oriented individual to assist in the maintenance and repair of various systems, including fire safety and life support.About the PositionThe successful candidate will...

  • Service Delivery Manager

    6 days ago

    Muscat, Muscat, Oman Al Naba Full time

    Assistant Manager - Soft Service (Facility Management)At Al Naba, we are seeking a highly skilled and experienced Assistant Manager to oversee our soft services operations.About the Role:This is an exceptional opportunity for a motivated and results-driven professional to join our team as Assistant Manager and contribute to delivering high-quality service to...

  • Assistant Department Manager

    6 days ago

    Muscat, Muscat, Oman Hyatt Hotels Corporation Full time

    Job OverviewWe are seeking an experienced professional to join our team as an Assistant Outlet Manager. In this role, you will play a crucial part in the management of our assigned outlet, working closely with the Outlet Manager to achieve success.Your responsibilities will include assisting with the efficient operation of the department, maintaining high...

  • Knowledge Management Assistant

    10 hours ago

    Muscat, Muscat, Oman Tawteen Full time

    Tawteen is seeking a highly organized Research Assistant to support its research initiatives. The ideal candidate will have experience in conducting literature reviews, managing data, and coordinating administrative tasks.About the Role:Conduct literature reviews and gather data from various sources.Manage administrative tasks related to research...

  • Food and Beverage Assistant Manager

    7 days ago

    Muscat, Muscat, Oman Marriott International Full time

    We are seeking a Food and Beverage Assistant Manager to join our team at Marriott International. In this role, you will assist in the management of Room Service, ensuring that guests receive exceptional service and that employees are trained and equipped to meet high standards.You will work closely with the Hotel Operations Manager to direct and coordinate...

  • Inventory Management Assistant

    2 days ago

    Muscat, Muscat, Oman Seventy Seven Energy Full time

    Job SummaryWe are looking for a skilled Inventory Management Assistant to join our team. In this role, you will be responsible for maintaining accurate inventory records and supporting the Operations Department with administrative tasks.Your primary responsibility will be to process sales orders, perform data entry, and provide administrative support to the...

  • Operations Excellence Lead

    6 days ago

    Muscat, Muscat, Oman Al Naba Full time

    Assistant Manager - Soft Service (Facility Management) PositionWe are seeking a dedicated and results-driven individual to fill the role of Assistant Manager at Al Naba. The ideal candidate will have a proven track record of delivering high-quality service and leading teams to achieve outstanding results.About the Job:The successful candidate will be...

  • Service Operations Director

    5 days ago

    Muscat, Muscat, Oman Al Naba Full time

    Assistant Manager - Soft Service (Facility Management) at Al NabaJob Overview:As an Assistant Manager for Soft Services at Al Naba, you will be responsible for overseeing and managing all soft services operations. This includes cleaning, waste management, catering, and security, to ensure high-quality service delivery.Key Responsibilities:Develop and...

  • Soft Services Manager Lead

    5 days ago

    Muscat, Muscat, Oman Al Naba Full time

    Executive Manager - Facilities Management at Al NabaAbout Us:Al Naba is a leading provider of facilities management services, delivering high-quality solutions to clients across various industries. We are seeking an Executive Manager to lead our facilities management team and drive excellence in service delivery.Key Responsibilities:Oversee and manage all...