Document Controller

3 weeks ago

Muscat, Muscat, Oman WSP in the Middle East Full time

We are WSP - Join us and make your career future ready

Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you'll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us.

WSP is seeking a highly organized and detail-oriented Document Controller / Project Assistant to support our marine project team based at Sohar Port. The role will focus on managing project documentation and providing administrative support to ensure smooth operations throughout the project lifecycle.

Your new role, what's involved?

  • Maintain and manage all incoming and outgoing project documentation, ensuring proper tracking, numbering, and filing.
  • Ensure document control procedures are followed and implemented in accordance with WSP and client standards.
  • Upload, track, and archive project documents using document management systems (such as Aconex, EDMS, etc.).
  • Distribute documents to the appropriate project stakeholders and maintain accurate records of communication.
  • Monitor document submission timelines and alert the team of upcoming deadlines or overdue items.
  • Provide administrative support to the project team, including scheduling meetings, preparing agendas, and drafting minutes.
  • Assist in the preparation and formatting of reports, correspondence, and presentations.
  • Maintain project logs and registers (e.g., submittals, RFIs, transmittals).
  • Coordinate travel arrangements, site access permissions, and other logistical requirements.
  • Support in compiling project-related data and documentation for audits and reporting.

We'd love to hear from you if you have:

  • Diploma or Bachelor's Degree in Business Administration, Engineering, or a related field.
  • 2–4 years of experience in document control or project administration, preferably on engineering or construction projects.
  • Familiarity with document control systems (e.g., Aconex, SharePoint, Procore) is an advantage.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong communication skills in English and Arabic.
  • Ability to work independently and in a fast-paced project environment.

What's in it for you?

WSP recognizes that work is only one part of our lives and making time for the other things in our life is important – be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, generous annual leave, and paid professional subscriptions.

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognize the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

Apply now and be the future of WSP

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