Document Controller

1 day ago

Muscat, Muscat, Oman WSP in the Middle East Full time

We are WSP - Join us and make your career future ready

Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you'll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us.

WSP is seeking a highly organized and detail-oriented Document Controller / Project Assistant to support our marine project team based at Sohar Port. The role will focus on managing project documentation and providing administrative support to ensure smooth operations throughout the project lifecycle.

Your new role, what's involved?

  • Maintain and manage all incoming and outgoing project documentation, ensuring proper tracking, numbering, and filing.
  • Ensure document control procedures are followed and implemented in accordance with WSP and client standards.
  • Upload, track, and archive project documents using document management systems (such as Aconex, EDMS, etc.).
  • Distribute documents to the appropriate project stakeholders and maintain accurate records of communication.
  • Monitor document submission timelines and alert the team of upcoming deadlines or overdue items.
  • Provide administrative support to the project team, including scheduling meetings, preparing agendas, and drafting minutes.
  • Assist in the preparation and formatting of reports, correspondence, and presentations.
  • Maintain project logs and registers (e.g., submittals, RFIs, transmittals).
  • Coordinate travel arrangements, site access permissions, and other logistical requirements.
  • Support in compiling project-related data and documentation for audits and reporting.

We'd love to hear from you if you have:

  • Diploma or Bachelor's Degree in Business Administration, Engineering, or a related field.
  • 2–4 years of experience in document control or project administration, preferably on engineering or construction projects.
  • Familiarity with document control systems (e.g., Aconex, SharePoint, Procore) is an advantage.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong communication skills in English and Arabic.
  • Ability to work independently and in a fast-paced project environment.

What's in it for you?

WSP recognizes that work is only one part of our lives and making time for the other things in our life is important – be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, generous annual leave, and paid professional subscriptions.

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognize the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

Apply now and be the future of WSP

#J-18808-Ljbffr

  • Document Controller

    1 week ago

    Muscat, Muscat, Oman Douglas OHI Full time

    Company DescriptionDouglas OHI is a leading regional construction and engineering group with operations in the Sultanate of Oman, United Arab Emirates, and the Kingdom of Saudi Arabia. Known for our proven track record of excellence, we have successfully led major initiatives across oil and gas facilities, industrial plants, infrastructure projects, and the...

  • Document Controller

    2 weeks ago

    Muscat, Muscat, Oman 坯潤 Full time

    Job DescriptionRemarkable people, trusted by clients to design and advance the worldResponsibilitiesWood is recruiting for a Document Controller to join its Projects team focusing on delivering across FEED and Detail design scopes of work. In this role, you will be responsible:The Project Document Controller is a high-profile position at the heart of...

  • Document Controller

    7 days ago

    Muscat, Muscat, Oman John Wood Group PLC Full time

    Remarkable people, trusted by clients to design and advance the worldWood is recruiting for a Document Controller to join its Projects team focusing on delivering across FEED and Detail design scopes of work. In this role, you will be responsible for the following:The Project Document Controller is a high-profile position at the heart of projects with...

  • Document Control Specialist

    2 weeks ago

    Muscat, Muscat, Oman 坯潤 Full time

    About the RoleWe are seeking a skilled Document Control Specialist to join our team. The successful candidate will be responsible for managing all aspects of project document control, ensuring that documents are properly numbered, controlled, and distributed.This is an excellent opportunity for someone who is detail-oriented, organized, and has experience in...

  • Engineering Document Controller

    2 weeks ago

    Muscat, Muscat, Oman 坯潤 Full time

    ResponsibilitiesThe Engineering Document Controller will be responsible for managing all aspects of project document control, including numbering, control, and distribution of documents. This will involve:Ensuring that all documents are properly registered and tracked.Interfacing with vendors and suppliers to ensure timely receipt of...

  • Senior Document Controller

    4 weeks ago

    Muscat, Muscat, Oman 坯潤 Full time

    10 years Document Management experience in the oil and gas industry preferably with Facilities engineering.Good communicator with experience in leading small teams.The Senior Document Controller will be responsible:Ensure early engagement with the Project Team Leader for all assigned projects.Responsibility for the management of all aspects of project...

  • Document Control Specialist

    7 days ago

    Muscat, Muscat, Oman John Wood Group PLC Full time

    Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. Our Projects team focuses on delivering across FEED and Detail design scopes of work.The Senior Document Controller role is a high-profile position at the heart of projects, responsible for Document Control processes and...

  • Senior Document Controller

    3 weeks ago

    Muscat, Muscat, Oman 坯潤 Full time

    Job DescriptionRemarkable people, trusted by clients to design and advance the worldResponsibilitiesWood is recruiting for a Senior Document Controller to join its Projects team focusing on delivering across FEED and Detail design scopes of work. In this role, you will be responsible:The Project Document Controller is a high profile position at the heart of...

  • Senior Document Controller

    7 days ago

    Muscat, Muscat, Oman John Wood Group PLC Full time

    Remarkable people, trusted by clients to design and advance the worldWood is recruiting for a Senior Document Controller to join its Projects team focusing on delivering across FEED and Detail design scopes of work. In this role, you will be responsible for:The Project Document Controller is a high profile position at the heart of projects with...

  • Assistant Document Controller

    3 weeks ago

    Muscat, Muscat, Oman CH2M HILL Careers Full time

    Why CH2M HILLFor decades, CH2M HILL has been a global leader in engineering, consulting, design, program management, construction and operations, working on the most challenging and impactful projects around the world. Through these challenging projects, we develop our people who transform complex and creative ideas into reality, every day. Join us and...

  • Construction Industry Document Controller

    1 week ago

    Muscat, Muscat, Oman Douglas OHI Full time

    Job SummaryWe are seeking a highly skilled Document Controller & Timekeeper to join our team in Oman. The successful candidate will be responsible for managing and organizing project documentation, maintaining accurate records, and ensuring proper document control.The role includes liaising with team members to ensure timely submission and retrieval of...

  • Document Management Specialist

    1 week ago

    Muscat, Muscat, Oman Douglas OHI Full time

    Company OverviewDouglas OHI is a leading regional construction and engineering group with operations in the Middle East. We have a proven track record of excellence, successfully leading major initiatives across oil and gas facilities, industrial plants, infrastructure projects, and the hospitality sector.We are committed to delivering complex projects with...

  • Project Documentation Manager

    7 days ago

    Muscat, Muscat, Oman John Wood Group PLC Full time

    We are seeking an experienced Senior Document Controller to join our Projects team in Oman. This is a long-term assignment opportunity.The successful candidate will be responsible for managing project documents, coordinating document control processes, and developing project DC/EDM processes and procedures.This role requires strong communication and...

  • Documentation Control Officer

    1 day ago

    Muscat, Muscat, Oman Oman Arab Bank Full time

    What We OfferIn this role, you will have the opportunity to work closely with our Legal Counsel to review facility documents and provide input on credit requests. You will also be responsible for preparing Security Certificates and liaising with other departments as needed.

  • Project Documentation Coordinator

    1 week ago

    Muscat, Muscat, Oman Douglas OHI Full time

    Our Commitment to ExcellenceDouglas OHI is dedicated to delivering complex projects with the highest standards of safety, quality, and environmental performance while optimizing efficiency and cost control.We believe that our people are our greatest asset, and we are committed to providing them with the training, resources, and support they need to...

  • Project Document Manager

    2 weeks ago

    Muscat, Muscat, Oman 坯潤 Full time

    Job DescriptionThe successful candidate will have experience in the oil and gas industry and a strong understanding of document management principles. As a Project Document Manager, you will be responsible for managing all aspects of project document control, ensuring that documents are properly numbered, controlled, and distributed.You will also be...

  • Document Management Coordinator

    2 weeks ago

    Muscat, Muscat, Oman 坯潤 Full time

    About the CompanyWe are a leading provider of consulting and engineering services to the oil and gas industry. Our team of experts provides innovative solutions to complex challenges, helping our clients to achieve their goals and improve their bottom line.We are seeking a highly skilled Document Management Coordinator to join our team. The successful...

  • Project Document Management Lead

    7 days ago

    Muscat, Muscat, Oman John Wood Group PLC Full time

    Job DescriptionThe Project Document Controller plays a pivotal role at the heart of projects, responsible for Document Control processes and systems from project kick-off to handover.He/She will be responsible for Project Document Management, developing project DC (Document Control) / EDM (Electronic Document Management) processes and procedures while...

  • Documentation Coordinator Expert

    7 days ago

    Muscat, Muscat, Oman John Wood Group PLC Full time

    Key ResponsibilitiesDevelop and implement effective Document Control processes and systems.Manage project documents, ensuring compliance with company policies and industry standards.Collaborate with project teams, contractors, and suppliers to ensure seamless document management.Focused on delivering high-quality results in a fast-paced environment.

  • Documentation Administrator

    1 week ago

    Muscat, Muscat, Oman BDP International Full time

    Job Title: Documentation AdministratorAbout BDP International:BDP International is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions.We serve over 5,000 customers across various industries, including chemical, retail & consumer, life sciences & pharmaceuticals, and electric vehicle & industrial...