Sustainability Coordinator

4 weeks ago

Muscat, Muscat, Oman SOHAR Full time

Administrative Support:

  1. Provide administrative assistance to the Vice President, including managing schedules, preparing reports, and coordinating meetings.
  2. Maintain and organize documentation, including project records, contracts, and correspondence.
  3. Act as the point of contact for internal and external stakeholders, ensuring efficient communication and follow-ups.
  4. Support the preparation of presentations, proposals, and other materials for internal and external use.

Planning Support:

  1. Assist in the planning and coordination of sustainability initiatives and events, including workshops and forums.
  2. Collaborate with Directors and Managers to track project timelines, milestones, and deliverables, ensuring alignment with overall sustainability goals.
  3. Support the development and monitoring of operational plans and performance metrics.
  4. Prepare meeting agendas, record minutes, and follow up on action items.

Accounting and Financial Support:

  1. Assist in the preparation and monitoring of budgets for sustainability projects and initiatives.
  2. Support the management of financial records, including expense tracking and invoice processing.
  3. Liaise with the finance team to ensure compliance with organizational policies and procedures.
  4. Prepare periodic financial summaries and reports for the Vice President's review.

General Support:

  1. Conduct basic research and data analysis to support decision-making processes.
  2. Assist in developing reports and summaries for key stakeholders, ensuring clarity and alignment with strategic objectives.
  3. Support the implementation of best practices in administrative and operational processes to enhance efficiency.
  4. Uphold confidentiality and demonstrate professionalism in all interactions.

Policies, Systems, Processes & Procedures:

  1. Provide inputs and implement policies, systems, and procedures for the assigned section so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.

Continuous Improvement:

  1. Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes, and practices taking into account global best standards, productivity improvement, and cost reduction.

Quality, Health, Safety, & Environment:

  1. Ensure compliance to all relevant quality, health, safety, and environmental procedures, instructions, and controls so that the safety of employees, quality of products/services, and environmental compliance can be guaranteed.

Requirements:

Minimum Qualification, Experience & Knowledge & Skills:

  1. Degree in accounting or administration.
  2. Fresh graduate, 1 or 2 years of experience in coordination is an advantage.
  3. Discipline in managing office tasks.
  4. Good computing skills and ability to work in MS Office programs.
  5. Knowledge of administrative and clerical procedures.
  6. Attention to detail.
  7. Maintain a high level of confidentiality.
  8. Effective planning and organizing.
  9. Customer-service orientation.
  10. Effective language skills (Arabic & English).
  11. Ability to work under stress.
  12. Proactive, initiative, and creative skills.
  13. Analytical and problem-solving skills.
  14. Strong interpersonal skills.
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