Administrative Support Specialist for Academic Affairs and Research

2 days ago

Muscat, Muscat, Oman beBee Careers Full time
Key Responsibilities:

The role requires a highly organized and efficient individual to provide administrative support to the Deputy Vice-Chancellor for Academic Affairs, Research and Innovation.

  • Main Tasks:
  • Serve as the primary contact for staff supporting the DVCAARI.
  • Support analytical and administrative tasks related to Student and Academic Affairs, Research and Innovation Offices.
  • Prepare detailed briefing materials, gather information, and coordinate meetings, reports, presentations, and events.
  • Manage inquiries, complaints, and concerns from callers and visitors on behalf of the DVCAARI.
  • Coordinate the submission of information and documentation for various processes.
  • Review candidate documentation and prepare recommendations.
  • Plan and coordinate candidate interviews, including travel arrangements.
  • Participate in the development of projects, work methods, and procedures.
  • Recommend procedural changes and staff requirements to improve unit efficiency.
  • Follow up on decisions made by the DVCAARI and resolve complex problems.
  • Analyze information, develop recommendations, and estimate time, resources, and budgets for activities.
  • Create financial projections and monitor accounts.
  • Plan and coordinate conferences, seminars, and workshops.
  • Provide policy and procedure information and respond to inquiries.
  • Maintain spreadsheets, databases, websites, and social networks.
  • Manage the DVCAARI's calendar, prioritize appointments, and schedule meetings.
  • Prepare documents, reports, minutes, and correspondence.
Reporting Line and Location:

The role reports directly to the Deputy Vice-Chancellor for Academic Affairs, Research and Innovation. The location is Muscat, Oman, with some local travel required.

Requirements and Benefits:
  • Education: Bachelor's degree in business administration or a related field of study.
  • Compensation Package: A competitive compensation and benefits package will be offered.

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