Procurement Specialist

Job Summary:

The Purchasing Manager will be responsible for executing and completing all daily allocated and authorized purchase requests and orders concerning hotel and storeroom needs.

Key Responsibilities:

• Complete all administrative procedures concerning allocated requests and orders upon receiving through the system until item/service physically delivered or rendered to the property.
• Select the best price and quality quotations for all received orders upon order allocation confirmation while ensuring the best delivery schedule based on understanding need and vendors stated period.
• Clarify any concerns regarding received purchase requests data concerning description, units, quantities, and specifications directly with the initiating department personnel.
• Coordinate with buyers on all matters concerning allocated requests best practices to process quotes and complete delivery within a logical time period.
• Verify and follow up on all pending orders approved and under approval through system reports or by reporting any concerns.
• Ensure that all approved and authorized purchase orders are timely forwarded faxed or delivered to the concerned vendors.
• Follow up on daily market list deliveries and report any discrepancies.
• Review and update all personally entered locked price quotations suppliers data and date validity.
• Coordinate with vendors for new products available in the market to serve as possible alternatives for used products inform concerned request samples for onward testing purposes providing that product is of same quality and better price.
• Inform through market knowledge special offers discounted products cost-saving substitutes and possible brand shortages serving the benefit of the property.
  • Operate in a safe and environmentally friendly way to protect guests' and employees' health and safety as well as protect and conserve the environment.
    • Comply with the hotel environmental health and safety policies and procedures.

Essential Skills:

• Administrative Procedures Management
• Purchase Order Management
• Vendor Coordination
• Market Research
• Cost Control
• Environmental Sustainability