Procurement Specialist

To support the Buyer in acquiring goods and services, ensuring timely deliveries and customer satisfaction. The primary objective is to aid in identifying and obtaining the best value for products and services.

The successful candidate will support evaluating and determining the best suppliers, value, and delivery for those products and services. This includes:

• Assisting the purchase department in procuring high-quality products and services at optimal prices.
• Performing administrative tasks, including data entry, printing, distributing, and compilation of Purchase department documents.
• Creating and reporting purchase orders in the ERP system.
• Comparing deliveries with specifications on Purchase Orders or Contract documents and communicating with vendors as needed.
• Ordering and receiving maintenance material/tooling and manufacturing supplies based on requisitions.
• Collating purchase orders and purchase requisitions to order materials, goods, and supplies.
• Ensuring accurate and efficient processing of purchase orders and invoices, noting special instructions on purchase orders when necessary.
• Tracking and maintaining proper inventory levels, reordering when necessary.
• Liaising with other departments, particularly accounting, manufacturing, and inventory control.
• Interacting with suppliers daily, resolving problems and discrepancies.
• Reviewing deliveries against orders.
• Returning damaged, rejected, or warranty repair goods.
• Maintaining a Purchase Order log and interactions for priorities.
• Handling non-supplied, under orders, over orders, and damaged goods.
• Ensuring that any invoices are sent to accounts for payment.
• Aiding the Buyer in evaluating and re-evaluating suppliers periodically.
• Supporting the Buyer in setting approved vendors in the system.
• In conjunction with the Finance Controller, conducting physical inventories if required.
• Referencing internal Purchasing Procedures and the approved vendor list.
• Referring to Inspection and Testing Procedure sections: Receiving Inspection.
• Conducting Internal Audits as per ISO 9001:2015 & API Q1 requirements.
• Utilizing recommended safe work habits and using all safety equipment provided.
• Aiding O.J.T. (On Job Training) employees as needed.