Govt. Services and admin Specialist

Job Requisition ID: 173881 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A"rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview Of The Role:

The Government Services and Administration specialist will expertly navigate a broad range of activities, including facility evaluations, medical insurance management, office administration, visa management, work permits, sponsorship transfers, and Labor relations. By ensuring seamless processes and strict compliance with regulations, this role will foster strong relationships with relevant authorities and provide exceptional support for the organization

What You Will Do:

• Manage the day-to-day operations of office services to ensure that the organization's current and future administrative and facilities management needs are met efficiently and economically. This includes overseeing office supplies, equipment, mail distribution, records management, and other related services.
• Efficiently manage and oversee government services such as visa issuance, work permits, sponsorship transfers, and labor relations, ensuring compliance with relevant laws and regulations.
• Coordinate facility evaluations, medical insurance management, and other vital administrative tasks, ensuring timely submission of all staff-related insurance details.
• Cultivate and maintain relationships with key government authorities, embassies, and other stakeholders to ensure positive working relationships and timely resolution of issues.
• Act as the primary point of contact for management on government services and administration, providing expert guidance and prompt responses to inquiries.
• Proactively identify and implement opportunities for process improvement, optimization, and enhancement of processes, reducing risks and errors.
• Stay informed on government services, administration trends, and relevant regulations, integrating updates seamlessly and sharing knowledge with the team.
• Manage and support HR operations activities, adhering to SLAs and sourcing timelines, and participate in business structure reorganization and consolidation.
• Monitor and participate in team and facility budgets, preparing finance reports and maintaining consistent metric reporting for management teams.
• Plan, prioritize, and manage maintenance activities and upgrades to minimize disruptions to business activities and ensure effective resource use.

Required Skills To Be Successful:

• Exceptional analytical skills for evaluating and improving processes and procedures.
• Excellent communication skills for managing relationships with government authorities and stakeholders.
• Strong organizational skills to manage multiple tasks and priorities efficiently.
• Knowledge of legal and regulatory compliance related to labor laws and government services.

What Qualifies You For The Role:

• Bachelor's degree in Public Relations, Human Resources, or a related field.
• 8+ years of experience in HR administration, government services, and administration.
• In-depth knowledge of Labor Law, employment regulations, and governmental procedures.
• Familiarity with HR software and Microsoft applications.

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Before you click "apply": Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.