Admin Assistant

6 days ago

Muscat, Muscat, Oman Abu Hayan National Full time 20,000 - 25,000 per year

Role Summary

Provide comprehensive administrative support to daily company operations while acting as the primary customer-service interface for the Commercial Department. The role ensures a smooth, professional client experience and enhances both internal and external communication efficiency.

Responsibilities

  • Front Desk & Communication: Handle incoming calls, e-mails, visitors, and route inquiries quickly and professionally.
  • Customer Coordination: Schedule site surveys and installations; log and follow up all requests in the CRM until closure.
  • Document Support: Draft simple quotations, correspondence, and meeting minutes; file contracts and invoices (digital/physical).
  • Procurement & Project Support: Track material requests, purchase orders, and delivery schedules in the ERP; update planners and project teams on status.
  • Reporting: Issue weekly summaries on customer inquiries, PO status, and basic admin metrics.
  • Office & HR Records: Maintain attendance, leave requests, and petty-cash logs; keep employee files current.
  • Digital-Marketing Assistance: Monitor social channels, convert messages into leads, and help produce basic client communications.

This position is open to Omani male candidates only, in line with Omanization policies and applicable regulations in the Sultanate of Oman.

Job Type: Full-time

Application Question(s):

  • Are you Omani ?

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