Tendering Specialist

1. Role Objective

JOB CONTENT

To perform all activities that support tendering and contracts management for PDC; perform all administrative tasks pertaining to contracts management; provide administrative assistance in the tendering process while adhering to the policies and procedures set and followed by the company.

1. Duties and Responsibilities

2. Operational:

3. Responsible to assist the Tendering & Contracts Section Head in the development of contract proposals that support the procurement objectives.
4. Review contract estimates, including proposed materials, overhead costs, etc. and determine whether they seem reasonable and accurate.
5. Responsible to maintain and ensure that all records are accurate and up to date.
6. Responsible to prepare contract letters and other communications and notices to the vendors / subcontractors / suppliers.
7. Participate on negotiations on contract terms while ensuring that projects remain within the established budget.
8. Perform detailed reviews of bid costs and pricing summaries by mitigating against risks to ensure all bids are cost appropriate and adhering to decided tendering strategies.
9. Analyze contracts to ensure they comply with the laws and regulations.
10. Responsible to monitor the budget, expenses, compliance status, and obligations.
11. Responsible to analyze any potential risks posed by a contract.
12. Complete all other related tasks as assigned from time to time by the management.
13. Ensure all aspects of regulatory compliance are adhered to in regard to the respective Procurement Policies, external requirements, and tender regulations; implement strategies that safeguard the PODC's contractual and commercial risk.
14. Ensure that all procurement activities are carried out as per procurement procedures; allocate responsibilities to team members and ensure all team members adhere to procurement procedures.
15. Update, maintain, and safeguard the tender and contract documents for the department.
16. Implement procurement strategies and policies that support tendering and contracts management.
17. Monitor and assess the RFP (Requisition for Purchase) raised by the Contractors and ensure it is as per the Tender requirement and as per the budgeted Bill of Quantities (BOQ).
18. Responsible to identify cost reduction opportunities to achieve financial goals.
19. Study the tender documents and submission documents; analyze the requirements of the tender documents and identify any non-compliance, if any.
20. Estimate the Tender Bond and liaise with Finance Department for its arrangement as per the requirements of the tender.
21. Ensure that the team members follow appropriate relations, communications and correspondence with stakeholders.
22. Perform detailed reviews of bid costs and pricing summaries by mitigating against risks to ensure all bids are cost appropriate and adhering to decided tendering strategies.
23. Review and audit the overall execution of projects according to contracts to ensure proper close-out of all the contracts.
24. Coordinate with vendors and subcontractors and oversee the tendering processes by providing guidance wherever found necessary to ensure the team is directed to meet PODC's objectives.
25. Complete all other related tasks as assigned from time to time by the management.

MINIMUM EDUCATION & QUALIFICATIONS

Education:

• Bachelor's degree in Supply Chain Management or as per the Minimum Qualifications and Experiences matrix in PODC.

Experience:

• 4 years of similar experience in Procurement function with preference of Port services or logistics industry or as per the Minimum Qualifications and Experiences matrix in PODC.