Accounts Supervisor

Job Descriptions for Accounts Supervisor

1. Supplier invoice verification and booking
2. Petty Cash handling
3. Preparation of Monthly Reports
4. VAT Accounting and Report preparation
5. Other Finance/Accounts Departmental Activities

Experience Requirement: Minimum Experience 03 to 05 years in Finance/Accounts Department (preferably Gulf experience)

Qualification: B.COM/M.COM/CA Inter/CMA Inter

Salary Range: OMR 350 to 450 (Basic + other allowances), based on qualification/experience, salary will be fixed in this range

Other Facilities: Company will provide Food, Bachelor Accommodation (sharing) & Transportation

Here's a detailed explanation of the job descriptions for an Accounts Supervisor:

1. Supplier Invoice Verification and Booking
   • Ensuring that supplier invoices are accurate, compliant with purchase orders, and properly documented before recording them in the accounting system. This involves checking quantities, prices, and terms against agreed contracts.
   • Preparing and processing payments to suppliers and service providers via bank transfers or cheques. This includes maintaining proper documentation and ensuring timely disbursements.
   • Comparing and matching the company's bank statements with internal financial records to ensure all transactions are accounted for, and identifying and resolving any discrepancies.
   • Reconciling supplier statements with company records to ensure all transactions, payments, and invoices are aligned. This helps maintain accurate payable accounts and fosters good relationships with suppliers.
2. Petty Cash Handling
   • Managing small cash funds used for day-to-day operational expenses. This includes disbursing cash, maintaining proper receipts, and periodically reconciling the cash balance.
   • Conducting regular checks and audits of inventory to ensure accurate stock records. This involves verifying physical inventory against recorded stock levels and identifying discrepancies, if any.
   • Performing periodic checks on the company's fixed assets (e.g., machinery, equipment, furniture) to ensure they are accurately recorded, properly maintained, and in their designated locations.
3. Preparation of Monthly Reports
   • Compiling and generating monthly financial reports such as income statements, balance sheets, cash flow statements, and performance summaries for management review and decision-making.
4. VAT Accounting and Report Preparation
   • Recording VAT transactions accurately, ensuring compliance with tax regulations, and preparing VAT returns for timely submission to tax authorities.
5. Other Finance/Accounts Departmental Activities
   • Supporting additional tasks such as internal audits, budgeting, maintaining records for financial audits, assisting in policy updates, and coordinating with other departments to ensure seamless financial operations.

These responsibilities are critical in maintaining financial accuracy, compliance, and efficiency, contributing to the organization's overall operational and financial health.