Project Coordinator

4 weeks ago

Muscat, Muscat, Oman Oman Investment Authority Full time

Reporting To: Project Management Operation PM

JOB PURPOSE

The role plays a pivotal part in supporting the planning, execution, and monitoring of projects across various departments or client engagements. Its primary purpose is to ensure that all project activities are well-organized, documented, and executed on time, within budget, and meet quality standards.

The Project Coordinator collaborates closely with project managers, team leads, clients, and vendors to facilitate smooth communication and coordination. Responsibilities include maintaining detailed project documentation, tracking deliverables, scheduling meetings, and preparing status reports. The role also involves following up on outstanding tasks, supporting procurement and logistics, and mitigating risks through timely escalation of issues.

This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. The Project Coordinator acts as the backbone of project operations, ensuring consistency, efficiency, and accountability throughout the project lifecycle.

DIMENSIONS

No. of Reports: Nil

Budgetary Control: Nil

External Interface(s)
  • Ministries
  • DTM clients
Internal Interface(s):
  • Business Development
  • PMO
  • ITHCA Group
KEY ACCOUNTABILITIES AND RESPONSIBILITIES
  1. Liaise with clients and external stakeholders to ensure timely delivery of tasks and services.
  2. Plan meetings and workshops to meet project requirements.
  3. Analyze project requirements to allocate resources and prepare schedules.
  4. Prepare Minutes of Meetings (MoMs) and share with responsible teams.
  5. Maintain an archive of all project documentation.
  6. Coordinate with team members to fulfill project deliverables and meet deadlines.
  7. Produce periodic reports, presentations, and updates for stakeholders.
  8. Ensure client satisfaction regarding project delivery and performance.
  9. Establish and maintain good relationships with clients and professionals.
  10. Support opportunities for account growth and new business pursuits.
  11. Familiarize with best practices in project management.
  12. Work under the guidance of the Project Manager.
  13. Perform additional duties to support project and team needs.
  14. Liaise with internal PMO for HR/Admin, procurement, and finance matters.
JOB REQUIREMENTS
Qualifications and Experience:
  • Bachelor's degree in Computer Science, Project Management, or equivalent.
  • Commercial Registration certificate with approved freelancer activity.
  • Experience in project management activities (3-5 years).
  • PM-related certificates preferred.
Key Skills and Competencies:
  • Strong analytical skills for interpreting complex data.
  • Excellent bilingual communication skills (Arabic and English).
  • Patience in handling conflicting customer situations.
  • Proficiency in MS Office and MS Project.
Additional Requirements:
  • Fluent in English (written and verbal).
  • Working hours: Sunday to Thursday, 8:00 AM - 4:00 PM, with occasional extra hours.
Company Industry
  • Banking
  • Broking
Department / Functional Area
  • IT Software

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