Senior Administrative Assistant

2 days ago


Muscat, Muscat, Oman beBee Careers Full time
Job Title: Strategic Office Coordinator

About the Role

The Executive Secretary will provide administrative support to the Chief Executive Officer (CEO) in achieving management targets.


Key Responsibilities:
  1. Resource Management: Plan and utilize available resources to ensure smooth activities flow.
  2. CEO Support: Assist the CEO in all activities, ensuring seamless execution.
  3. Travel Arrangements: Coordinate travel plans for the CEO.
  4. Self-Correspondence: Handle self-correspondence tasks efficiently.
  5. Documentation: Maintain a proper filing system for documentation.
  6. Phone Call Monitoring: Monitor the CEO's phone calls.
  7. Monthly Review Report: Prepare a month-end review meeting report.
  8. Presentation Preparation: Create presentations as required.
  9. Indent Management: Maintain a copy of all indents received from marketing segments.
  10. Fax and Courier Management: Attend to incoming and outgoing faxes and couriers.
  11. Stationery Management: Coordinate stationery item procurement.
  12. Visitor Management: Arrange for visitors, visa travel, hotel accommodation, etc.
  13. Maintenance: Ensure the Xerox machine and fax machine are properly maintained.
  14. ISO Documentation: Control ISO documentation.
  15. Pre-Qualification Documents: Prepare pre-qualification documents.
  16. Company Profile Printing: Assist in printing company profiles and catalogues.
  17. Photography: Attend to photography requirements for products/materials.
Administration Coordination:
  1. Recruitment: Coordinate with Head Office on recruitment-related activities.
  2. Employee Leave and Clearance: Manage annual leave, employee clearance, and settlement of leave amounts.
  3. Travel Arrangements: Coordinate leave and business trip travel arrangements.
  4. Passport and Road Permits: Assist with passport renewals, road permits, and other related matters.
  5. Visa and Civil Card Renewals: Coordinate visa and civil card renewals.
  6. Employee Medical Card: Manage employee medical card activities.
Job Specification

Scope and Objective: The Executive Secretary is responsible for managing the CEO's Office, assisting the CEO in daily activities, maintaining office dignity, and coordinating with various departments.

Overall Responsibility: Provide exceptional administrative support to the CEO, ensuring the smooth operation of the office.


About Us

This role requires strong organizational skills and attention to detail. If you have experience working in an executive-level office environment, we encourage you to apply.

We offer a dynamic work environment and opportunities for career growth and development. If you are passionate about delivering exceptional results and providing excellent customer service, please consider applying for this exciting opportunity.


  • Executive Assistant

    5 days ago


    Muscat, Muscat, Oman beBee Careers Full time

    Executive Assistant - AdministrationWe are seeking an experienced Executive Assistant to join our administration team. The successful candidate will be responsible for providing high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information.As an Executive Assistant,...


  • Muscat, Muscat, Oman beBee Careers Full time

    This is a critical Business Support role in Dubai, requiring an experienced Executive Assistant to provide high-level administrative support to the Director and Vice President of Distribution.The successful candidate will work closely with senior executives, managing their schedules, preparing meeting materials, and communicating effectively with internal...


  • Muscat, Muscat, Oman beBee Careers Full time

    Job Overview:We are seeking a highly motivated individual for an administrative role. The ideal candidate will have excellent communication and organizational skills.The successful applicant will assist with various tasks, including answering calls, managing correspondence, and organizing files.Administrative Tasks:Answering calls and responding to...


  • Muscat, Muscat, Oman beBee Careers Full time

    Job OverviewWe are seeking a skilled and motivated individual to fill an administrative position in our team.This role is ideal for those eager to learn and grow professionally, with opportunities for development and growth.Responsibilities:Support the team with administrative tasks, including organization and maintenance of files and documents.Assist with...


  • Muscat, Muscat, Oman beBee Careers Full time

    Job OverviewWe are seeking a highly motivated and organized individual to join our team in a supportive role.The ideal candidate will have a strong desire to learn and grow professionally, with excellent communication skills and basic computer knowledge.Key Responsibilities:Assist with administrative tasks and provide exceptional customer support.Organize...


  • Muscat, Muscat, Oman beBee Careers Full time

    Job OpportunityWe are seeking a detail-oriented and organized individual to handle day-to-day activities in an administrative setting.ResponsibilitiesAssist with tasks such as answering calls, managing correspondence, organizing files and documents, and ensuring accuracy and efficiency.Participate in projects and support daily activities, contributing to the...


  • Muscat, Muscat, Oman Fine Global HR Full time

    Job Opening: Administrative Assistant at a Pharmacy Company in OmanWe are seeking an enthusiastic and smart Administrative Assistant to join our team at a renowned Pharmacy Company in Oman.QualificationsBCom GraduateAt least 1 year of experience in wholesale or retail pharmacyFamiliarity with purchase, procurement, billing, invoicing, and inventory...


  • Muscat, Muscat, Oman beBee Careers Full time

    Administrative Assistant RoleWe are seeking an enthusiastic and proactive individual to fill this entry-level position in a work environment that values learning and development.This role offers opportunities for growth and professional development, ideal for individuals who are dedicated to their careers and looking to take on new challenges.Main...


  • Muscat, Muscat, Oman beBee Careers Full time

    Job SummaryWe are seeking a highly skilled and motivated Administrative Professional to join our team. As an Executive Assistant, you will provide high-level administrative support to senior executives, managing their schedules, coordinating meetings, and handling confidential information.


  • Muscat, Muscat, Oman beBee Careers Full time

    Senior Administrative Assistant to CEO We are seeking an experienced Senior Administrative Assistant to join our team. In this role, you will provide administrative support to the Chief Executive Officer, ensuring the smooth operation of their office. Key responsibilities include:Providing administrative assistance to the CEO, including planning,...