High-Level Administrative Support Specialist

14 hours ago


Muscat, Muscat, Oman beBee Careers Full time
Job Title:

Executive Support Specialist

About the Role

We are seeking a highly skilled and dedicated Executive Support Specialist to provide high-level administrative support to our leadership team. This pivotal role involves providing strategic communications, managing complex schedules, and ensuring smooth daily operations.

The ideal candidate will possess excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. They will be responsible for managing the executive's calendar, coordinating travel arrangements, preparing reports, and maintaining confidentiality.

Main Responsibilities
  • Executive Support
    • Manage the executive's schedule, appointments, meetings, and events.
    • Coordinate travel arrangements and prepare itineraries.
    • Prepare and review reports, presentations, and documents.
    • Act as liaison between the executive and stakeholders, managing communication flow.
  • Corporate Communications
    • Assist in drafting and reviewing internal and external communications.
    • Support PR campaigns, newsletters, and social media messaging.
    • Maintain consistent messaging aligned with the company's mission.
    • Assist in preparing for corporate events and media engagements.
  • Operational Support
    • Organize meetings, prepare agendas, and follow up on action items.
    • Conduct research on industry trends and market conditions.
    • Handle confidential information with integrity.
    • Manage special projects like industry reports and CSR initiatives.
    • Support in preparing for board meetings and leadership engagements.
  • Administrative Support
    • Track deliverables and ensure project progress.
    • Manage office supplies and administrative requirements.
    • Handle ad-hoc requests from senior leadership.
Requirements

Qualifications:

  • Bachelor's degree in Business Administration, Communications, Energy, Environmental Science, or related field.
  • At least 5 years of executive support experience, preferably in energy, oil & gas, or renewables sectors.

Skills & Competencies:

  • Exceptional organizational skills and multitasking ability.
  • Strong communication skills for internal and external stakeholder engagement.
  • Proficiency in Microsoft Office and familiarity with project management and communication tools.
  • Attention to detail, proofreading skills, and independent work capability.
  • Ability to maintain confidentiality and professionalism.
  • Knowledge of the energy industry is advantageous.
Preferred Attributes
  • Experience in PR or corporate communications.
  • Understanding of sustainability and CSR practices.
  • Multilingual abilities relevant to the company's operations.
  • Knowledge of energy sector regulations and stakeholders.
  • Previous Oman experience with a driving license.
Package and Benefits
  • A competitive salary package including allowances for car, fuel, mobile SIM, and accommodation.
  • Additional benefits include workmen insurance, gratuity per Oman law, 30 days paid annual leave, and annual return tickets.


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