Financial Invoice Coordinator

20 hours ago

Muscat, Muscat, Oman beBeeSupervisor Full time
Accounts Payable Supervisor Job Summary

The ideal candidate will be responsible for verifying invoices and ensuring they are properly supported by relevant documents. This role involves maintaining an up-to-date vendor/supplier database and accurately posting invoices into the Accounting system.

A close working relationship with purchasing, receiving and cost control staff is essential for this role. The successful candidate will possess excellent organizational skills, attention to detail and strong analytical abilities.

This position requires a proactive approach to resolving issues and escalating concerns to management when necessary. Effective communication and teamwork skills are also essential for success in this role.

Key Responsibilities:
  • Verify all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.
  • Ensure invoices have relevant documents such as PO, GRN, Service Report, Contract etc.
  • Verify unit price, quantity, extension against hotel purchase order and receiving advice.
  • Code invoices to appropriate general ledger account and submit for verification.
  • Obtain approval for invoices from department prior to processing on accounts payable system.
  • Ensure invoices without supporting documents are approved by respective Department Heads or Division Heads.
  • Post invoices correctly into Accounting system either manually or through upload file from Purchasing system.
  • Maintain approved vendor/supplier database on accounts payable system.
  • Print & submit cheques with supporting documents to Director of Finance & General Manager for signatures.
Requirements:
  • Senior School qualification or equivalent
  • Degree or Diploma in Finance
  • Minimum 1-2 years experience in accounting with at least 1 year in similar capacity
  • Experienced in POS and PMS Systems (Opera / PSMS / Info Genesis / Micros)
  • Experienced in Accounting System (SUN System)
  • Excellent MS Office skills (Excel, Word)

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