Sales Team Assistant

2 days ago

Muscat, Muscat, Oman beBee Careers Full time

Administrative Support Role

We are seeking a highly organized and detail-oriented individual to provide administrative support to our sales team.

Key Responsibilities
  • Document Preparation: Prepare various documents for the sales team, including reports and presentations.
  • Communication Support: Respond promptly to phone, fax, and email inquiries from clients and colleagues.
  • Familiarization Visits: Coordinate familiarization visits and site inspections as needed.
  • Sales Meetings: Attend monthly sales meetings to discuss sales strategies and goals.
  • Mail and Database Management: Manage sales department mail and maintain a correspondence database.
  • Direct Mail Campaigns: Assist with direct mail campaigns to promote our offerings.
  • Statistical Reports: Compile weekly statistical reports for relevant regions.
  • Filing Systems: Maintain filing systems, both manual and electronic.
  • Database Updates: Update and manage the database to ensure accurate information.
  • Promotional Activities: Support promotional activities and events as requested.
  • Trade Shows: Organize trade shows, functions, and exhibitions as advised by supervisors.
  • Budget Preparation: Assist with budget preparation and business planning.
  • Tender Submissions: Support tender submissions to secure new business opportunities.
  • Collaboration: Collaborate with IHG properties and regional sales teams to promote their offerings.
  • Advertising Agencies: Liaise with advertising agencies to develop effective marketing campaigns.
  • Marketing Materials: Control stock of marketing materials and execute advertising briefs promptly.
  • Artwork Creation: Create artwork and contribute to marketing materials for flyers and direct mail campaigns.
  • Promotional Flyers: Maintain and update promotional flyers to reflect changing market conditions.

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