Sales Operations Assistant

1 week ago

Muscat, Muscat, Oman beBee Careers Full time
Sales Coordinator Job Description

Provide coordination and administrative support to the sales team, ensuring seamless execution of revenue generation strategies for our hotels within the InterContinental Hotels Group.

We aim to create an environment where guests feel empowered to succeed. To achieve this, we need you to:

  • Create Confidence – Be an expert in your role; present yourself professionally; adapt to match guests' pace in all interactions.
  • Encourage Success – Support and respect guests and their goals; recognize them and make them feel valued; offer thoughtful options to help them feel restored and balanced.
  • Make It Happen – Be perceptive to guests' needs; take ownership of tasks; work seamlessly with colleagues to ensure guest success.

The following are key responsibilities:

  1. Prepare all necessary documents required by the sales team.
  2. Respond promptly to inquiries via telephone, fax, or email.
  3. Coordinate familiarization visits and site inspections as needed.
  4. Attend monthly sales meetings.
  5. Manage sales department mail and maintain a correspondence database.
  6. Assist with direct mail campaigns.
  7. Compile weekly statistical reports for relevant areas.
  8. Maintain filing systems (manual and electronic).
  9. Manage and update the database.
  10. Support promotional activities and events as requested.
  11. Organize trade shows, functions, and exhibitions as advised by supervisors.
  12. Assist with budget preparation, business plans, and action plans.
  13. Support tender submissions.
  14. Collaborate with other IHG properties and regional sales teams to promote their offerings.
  15. Liaise with advertising agencies.
  16. Control stock levels of collateral materials.
  17. Execute advertising and creative briefs promptly.
  18. Create artwork and contribute to collateral for flyers and direct mail campaigns.
  19. Maintain and update promotional flyers.
  20. Manage stock levels of printed materials.
  21. Coordinate and maintain supplies of corporate gifts and promotional items.
  22. Contribute to the development of new products and services.
  23. Support the planning and development of promotional strategies and marketing plans.

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