Admin & Operations Executive

3 days ago

Muscat, Muscat, Oman White Wall Digital Solutions Full time 30,000 - 60,000 per year

Location: Muscat, Oman

Type: Full-Time | On-Site

Industry: Software, Event Tech, Interactive Experiences

Company: White Wall Digital Solutions – (website and Instagram)

About Us

White Wall Digital Solutions is one of Oman's most exciting players in digital signage, interactive experiences, and event technologies. With clients like Oxy, OQ, Omantel, and Takaful Oman Insurance, we deliver innovative tech solutions across events, exhibitions, and corporate installations.

As we scale up our operations and events division, we're looking for a detail-oriented and reliable Admin & Operations Executive to keep everything running smoothly — from procurement and logistics to documentation and scheduling.

Your Role

You'll be the operational backbone of the company — handling day-to-day admin tasks, coordinating with suppliers and vendors, ensuring on-time deliveries, and supporting on-site, the team in organizing events, installations, and activations. If you're highly organized, proactive, and thrive in a fast-paced environment, we'd love to meet you.

Key Responsibilities

  • Manage administrative duties including document filing, purchase requests, and office supplies
  • Coordinate logistics and delivery schedules for screens, kiosks, and event equipment
  • Handle vendor communication, quotations, and purchase orders
  • Maintain databases for equipment, inventory, and project status
  • Prepare proposals, invoices, delivery notes, and basic documentation for clients
  • Support onsite setups and teardown for events, installations, and activations when needed
  • Follow up with suppliers for timelines, warranty items, and AMC-related issues
  • Maintain company calendars, checklists, and follow-up logs across teams

Requirements

  • 1–3 years of experience in an administrative, logistics, or operations support role
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Calendar)
  • Bonus: Experience in the events, exhibitions, or software industries
  • Bonus: Familiarity with Notion, Asana, or similar task management tools
  • Strong written and verbal communication in English (Arabic is a plus)
  • Ability to handle multiple tasks and deadlines without supervision
  • Valid Omani driving license is a strong advantage

What We Offer

  • Stable, long-term role in a fast-growing company
  • Diverse work environment with exposure to high-profile clients and events
  • Opportunity to learn and grow within the digital and tech space
  • Involvement in some of Oman's most exciting exhibitions and activations
  • Supportive team and room to take initiative
  • Base pay and performance driven incentives

Job Type: Full-time

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