Principal / Expert HCA Refinery & Reconciliation

Job title

Principal / Expert Hydrocarbon Accounting (HCA) Refinery Reconciliation

Grade

Stream

Commercial & Downstream – RPI

Function

Asset Production Management - Hydrocarbon Accounting

Location

Oman – Suhar

Budget Control

Reporting to

Head of Hydrocarbon Accounting

Direct Reports

None

Job purpose

To provide guidance, insights, and execute with autonomy, the refinery hydrocarbon accounting and reconciliation. This is achieved by practicing defined strategies, plans, and programs for the end-to-end process of comparing and reconciling the production of refinery hydrocarbons among the parties involved in production and sales under the purview of Hydrocarbon Accounting leadership. The individual will act as the Subject Matter Expert for HCA Refinery accounting reconciliation, including measurement, data collection, validation, reconciliation, and reporting.

1)   Provide guidance and insights and ensures that hydrocarbon accounting procedures and reports are prepared accurately and according to agreed schedules. Additionally, conducts routine reconciliation of production and off-take satisfactorily in liaison with reconciliation engineers, Production Planning, Scheduling, and the Financial Accounting team.

2)   Provide guidance and insights while developing strategies for Fuel & loss accounting in accordance with high management performance standards, focusing on control/reduction planning.

3)   Offers guidance for Refinery Production Accounting, including the formulation and drafting of Crude processing and finished product mass balance reports to provide qualitative input to stakeholders.

4)   Provide guidance, insights, and data field analysis to address production difficulties effectively.

5)   Execute the reconciliation of hydrocarbon production data with third parties, ensuring alignment with production targets while tracking and controlling production.

6)   Manage the accounting of Intra-plant & Intercompany streams within Group companies.

7)   Guide and coach younger staff in HCA Refinery Reconciliation processes, identifying potential losses or discrepancies in the production and sales process, implementing corrective actions to prevent future losses, improve efficiency, and ensure accurate compensation for all parties involved in the production and sales chain.

The position will act in accordance with the Group's Mission, Vision, Values & Strategies, as well as, policies, guidelines, and international standards, supported by IT hardware and software platforms, HSE standards, Omani's government & other legal justifications, and best international practices in consonance with national objectives.

Main Accountabilities

Scope

•     Refinery Hydrocarbon Accounting and Reconciliation:

•     Develop and assess Hydrocarbon accounting procedures and ensure that accounting reports are prepared accurately and according to agreed schedules for routine production reconciliation.

•     Conduct off-take activities satisfactorily in collaboration with the Senior Engineer in Production Planning, Scheduling, and Finance Accounting.

•     Devise strategies for fuel & loss accounting in alignment with Heat-mass balance (HMB) standards and plan for control/reduction.

•     Formulate & draft crude processing and finished products mass balance reports to provide qualitative input to stakeholders.

•     Review field data analysis to adopt plans that overcome production difficulties.

•      Account for the hydrocarbons produced and reconcile data with third parties while effectively tracking and controlling production to ensure meeting production targets.
• Handle accounting of Intra-plant & Intercompany streams within Group companies.

General

· Through active participations, recommend actions and manage Mass balance data to ensure the optimum use of resources.

· Contribute to the achievement of the approved Performance Objectives for the Section / Department in line with the Company Performance framework

Data collection &

Master Data Validation

· Manage and maintain the company's records of movements with the operation departments, and ensure updated changes are captured in a timely manner.

· Ensure high quality data is recorded into reconciliation tools & accurate mass balance information in ERP.

· Manage the database and produce monthly reports of each production facilities.

· Maintain database and prepare report for deferment analysis, plant production opportunity losses and related statistics.

· Enable the accurate Master data management for ERP & Reconciliation application.

· Validate the accuracy of the data collected by comparing it to other sources of data and industry standards.

System development.

· Execute hydrocarbon accounting activities and maintain the reporting system.

· Ensure that product yields and quantities are continuously monitored, analysing performance deviations, and initiating investigations for any deviations. Determine corrective actions as necessary.

· Prepare internal and external daily and monthly management production reports, ensuring that the required report quality is achieved and that reports are issued in an effective and timely manner.

· Prepare various ad hoc reports related to hydrocarbon deliveries and inventory.

· Conduct daily analysis of production, identifying production losses, and highlighting production optimization opportunities.

· Administer procurement and sales contracts related to hydrocarbon accounting activities.

· Reconcile accounts and generate various reports related to refined product exports.

· Perform necessary month and year-end closing activities.

· Analyse the Process historian data for movement reconciliation.

· Facilitate hydrocarbon accounting auditing and provide all required inputs as requested.

· Provide input for monthly performance monitoring reviews (PMR), follow up on observations, and close out any identified gaps

Supervision

· Provide opportunities for training and development of employees under his/her direction, assess their progress and suggest gap closing program

Policies, Systems, Processes & Procedures

· Implement approved Section / Department policies, processes, systems, standards, and procedures to support execution of the Section's / Department work programs in line with Company and International standards.

Innovation and Continuous Improvement

· Design and implement new tools and techniques to improve the quality and efficiency of operational processes.

· Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with international standards to define intelligent solutions for issues confronting the function.

· Review of system Validation, Process control & bringing more Automation, Dashboard reporting.

Key interactions

Internal: Commercial Asset Planning, Scheduling, Operation, Logistic, Finance, Reporting, environment, IT

External: Marketing companies, Traders, Government Authorities, Consultants

Notable Working Conditions. Office environment, intensive computer screen use, sporadic visits to operation site

Education requirements

Minimum Qualifications for this position are bachelor's degree in chemical engineering or similar

Language

Excellent knowledge of written, read, and spoken English (required)

Background and experience

Competencies and skills

· 8+ years of relevant experience

· Demonstrated experience in the Oil & Energy sector, with emphasis in Downstream (Refinery Operations & Processes

· Experience in reading and analyse benchmarking activities

· Process Reconciliation Tools. (Preferably Sigmafine)

· Process Historian, IT interfaces

· Hydrocarbon Contract management,

· Performance analysis, assessment with Analytical & Reporting tools (SAP - BW/BI, Power BI)

· Project management

· Financial advice and support to business projects

· Have a sound knowledge of API / ASTM standard for the quantity conversion.

· Have a sound knowledge of SAP transactions, Product pricing, Production cost accounting & gross margin analysis

Soft:

· Detailed oriented with a self-starter attitude

· Excellent Organization and time management

· Result oriented.

· Communication skill verbal and written

· Detailed Analytical & Accurate Reporting skills

· Personal and Team Accountability

· Decisiveness

· Problem Solving Skills

· Work Prioritization, Planning and Organizing

· Ability to work under pressure and handle sensitive/critical issues effectively

Technical:

· Strong computer skills, including proficiency in Microsoft Word, Excel, Vision, and PowerPoint

· Excellent writer (technical and non-technical)

· Application Knowledge for HCA accounting & reconciliation,

· Knowledge of ERP configuration, ERP transactions, rules, and regulations

· Knowledge of Policies & Procedure of business process management

· Knowledge of Laboratory Processes