Project Assistant

1 day ago

Muscat, Muscat, Oman MPH Consulting Services Full time

We are looking for a Project Assistant for one of our clients with the following details:

Location: Muscat, Oman

Service Status: Resident (5 days per week)

Start Date: ASAP

Estimated Service Duration: 12 months (renewable)

Qualification and Experience Required:

  • Language: English AND Arabic (mandatory)
  • Professional Experience: +5 years in similar Assistant positions.
  • Education Level / Diploma: Bachelor Degree
  • Fluent in English (written and spoken).
  • Very good command of MS Office Package (Word, Excel, Power Point) and the ability to work with numbers (spreadsheets calculation of percentage, tracking amounts, …).

Soft skills required:

  • Time Management and multitasking
  • Confidentiality
  • Problem solving and pragmatic
  • Attention to detail and rigorous
  • Customer service abilities
  • Excellent Communication skills
  • Flexibility and adaptability
  • Organisational skills

Missions / Service Dimension

  • The service holder will be responsible for the day-to-day activities supporting the project Teams, coordinating with our different sites in France and Oman.

Organisation / Admin

  • Ensuring the flow of information.
  • Preparing, and editing notes, Minutes of Meeting, letters and documents.
  • Collecting and formatting dashboards, graphs, statistics, writing notes and/or correspondence from oral or handwritten instructions, and presentations.
  • Managing diaries, arranging appointments and meetings.
  • Participating in travels for the team members (mission orders, visa requests and expense claims, booking hotels, transport, restaurants, meeting rooms …).
  • Participating in the arrival / departure of employees, trainees, apprentices, service providers (office, removals, authorisations, etc...)
  • Back up for purchase requests in the SAP system (training will be provided on SAP)
  • Participating on the general services for the offices in Muscat.
  • Preparation and follow up of admin documents.
  • Support the HR Lead on the Technical Assistance Services process and documentation (Calls for tender, Teams invitations, PO, orders, invoices …), if needed.
  • Follow up the mandatory trainings, for HSE and Compliance, if needed. (Medic no as it is mandatory information)
  • Support on onboarding new comers with the provision of IT equipment, access card, badge, etc.

Mail management:

  • Receiving, sorting, and distributing mail, processing emails, if necessary, electronic, and physical filing plan,
  • Editing documents, link with the reprography and distribution department (headquarters, subsidiaries …).

Communication:

  • Receiving, screening, and transmitting telephone calls
  • Registration for training courses, conferences, and seminars.
  • Circulation of internal documents (legal documentation, etc.)
  • Welcoming visitors and new arrivals.
  • Updating the Directorate's communication media: intranet site, organisation charts, presentations ...
  • Coordinating with the different sites on logistics, HR and project assistance topics (France and Oman)

If Interested Kindly apply.

#J-18808-Ljbffr

  • Project Manager Assistant

    21 hours ago

    Muscat, Muscat, Oman beBeeProject Full time

    Project CoordinatorWe are seeking a detail-oriented and organized individual to fill the role of Project Coordinator. This is an excellent opportunity for someone looking to gain experience in project management and coordination.The successful candidate will be responsible for coordinating daily activities, ensuring smooth communication between team members,...

  • Sales Coordinator

    1 week ago

    Muscat, Muscat, Oman Project Growth Full time

    Our client is a leading astrology and spiritual wellness company with nearly two decades of experience, partnering with major brands like Starbucks, Hulu, and Fox Entertainment. They specialize in providing astrology-based entertainment and co-branded promotional efforts for large corporate clients. They are seeking a smart, detail-oriented Sales Coordinator...

  • Assistant

    1 week ago

    Muscat, Muscat, Oman Drock constructions company Full time

    This is a full-time remote role for an Assistant at Drock Constructions. The Assistant will be responsible for coordinating administrative tasks, scheduling appointments, assisting in project management, and providing general support to the team.QualificationsStrong organizational and time management skillsProficiency in Microsoft Office suiteEffective...

  • Assistant Manager

    2 weeks ago

    Muscat, Muscat, Oman COMPANY C GLOBAL CONTRACTING, LLC. Full time

    Be among the first 25 applicantsCompany DescriptionCOMPANY C GLOBAL CONTRACTING, LLC. is a reputable contracting firm based in Tulsa, Oklahoma. The company specializes in a wide range of contracting services and is known for its dedication to quality and excellence. Our team is committed to delivering top-notch service to clients across various industries....

  • Nursing Assistant

    2 days ago

    Muscat, Muscat, Oman Staffington Full time

    We have openings for a Rehabilitation Centre project in Oman, operating under the Ministry of Health.Below are the vacancies available for this project:Nursing Assistants (Male)Qualification: GNM or BSc NursingExperience: 3 yearsPositive dataflow reports are mandatorySalary: Up to 300 OMRQualification: GNM or BSc NursingExperience: 3 yearsPositive dataflow...

  • Technical assistant

    2 days ago

    Muscat, Muscat, Oman Omanyp Full time

    Project phase:Assist in collecting, formatting, and validating technical data for CMIMS loading, including equipment hierarchy, functional location, equipment data, maintenance plans, BOMs, and spare parts.Collaborate with engineering, EPCC, procurement, and vendor teams to ensure documentation packages are complete and traceable.Support the CMIMS & Spare...

  • Assistant IT Auditor

    1 week ago

    Muscat, Muscat, Oman Omantel Full time

    • Assist in audit field work and data analysis.• Carry out risk analysis and assist in preparing the audit plan or program, focusing on IT applications, information, telecom processes, and governance reviews.• Assist in preparing the Internal Audit Plan.• Conduct internal audits and reviews, produce reports highlighting audit findings and issues, and...

  • Personal Assistant

    2 weeks ago

    Muscat, Muscat, Oman G MASS Full time

    We are looking for a highly organized, discreet, and proactive Personal Assistant to support the executive leadership team of a commercial business based in Muscat, Oman. This role requires an individual who can manage complex schedules, handle sensitive information with the utmost confidentiality, and act as a reliable point of contact between the...

  • Personal Assistant

    1 week ago

    Muscat, Muscat, Oman ABC Consulting Full time

    Manage complex calendars, ensuring optimal scheduling of meetings, appointments, and events to maximize productivity.Act as a gatekeeper by screening calls and emails, prioritizing communications, and responding on behalf of the executive when appropriate.Conduct thorough research and compile reports, providing insights that aid in informed decision-making...

  • Personal Assistant

    7 days ago

    Muscat, Muscat, Oman G MASS Consulting Full time

    We are looking for a highly organized, discreet, and proactive Personal Assistant to support the executive leadership team of a commercial business based in Muscat, Oman. This role requires an individual who can manage complex schedules, handle sensitive information with the utmost confidentiality, and act as a reliable point of contact between the...