Project Assistant

4 weeks ago

Muscat, Muscat, Oman MPH Consulting Services Full time

We are looking for a Project Assistant for one of our clients with the following details:

Location: Muscat, Oman

Service Status: Resident (5 days per week)

Start Date: ASAP

Estimated Service Duration: 12 months (renewable)

Qualification and Experience Required:

  • Language: English AND Arabic (mandatory)
  • Professional Experience: +5 years in similar Assistant positions.
  • Education Level / Diploma: Bachelor Degree
  • Fluent in English (written and spoken).
  • Very good command of MS Office Package (Word, Excel, Power Point) and the ability to work with numbers (spreadsheets calculation of percentage, tracking amounts, …).

Soft skills required:

  • Time Management and multitasking
  • Confidentiality
  • Problem solving and pragmatic
  • Attention to detail and rigorous
  • Customer service abilities
  • Excellent Communication skills
  • Flexibility and adaptability
  • Organisational skills

Missions / Service Dimension

  • The service holder will be responsible for the day-to-day activities supporting the project Teams, coordinating with our different sites in France and Oman.

Organisation / Admin

  • Ensuring the flow of information.
  • Preparing, and editing notes, Minutes of Meeting, letters and documents.
  • Collecting and formatting dashboards, graphs, statistics, writing notes and/or correspondence from oral or handwritten instructions, and presentations.
  • Managing diaries, arranging appointments and meetings.
  • Participating in travels for the team members (mission orders, visa requests and expense claims, booking hotels, transport, restaurants, meeting rooms …).
  • Participating in the arrival / departure of employees, trainees, apprentices, service providers (office, removals, authorisations, etc...)
  • Back up for purchase requests in the SAP system (training will be provided on SAP)
  • Participating on the general services for the offices in Muscat.
  • Preparation and follow up of admin documents.
  • Support the HR Lead on the Technical Assistance Services process and documentation (Calls for tender, Teams invitations, PO, orders, invoices …), if needed.
  • Follow up the mandatory trainings, for HSE and Compliance, if needed. (Medic no as it is mandatory information)
  • Support on onboarding new comers with the provision of IT equipment, access card, badge, etc.

Mail management:

  • Receiving, sorting, and distributing mail, processing emails, if necessary, electronic, and physical filing plan,
  • Editing documents, link with the reprography and distribution department (headquarters, subsidiaries …).

Communication:

  • Receiving, screening, and transmitting telephone calls
  • Registration for training courses, conferences, and seminars.
  • Circulation of internal documents (legal documentation, etc.)
  • Welcoming visitors and new arrivals.
  • Updating the Directorate's communication media: intranet site, organisation charts, presentations ...
  • Coordinating with the different sites on logistics, HR and project assistance topics (France and Oman)

If Interested Kindly apply.

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