
Project Assistant
4 weeks ago
We are looking for a Project Assistant for one of our clients with the following details:
Location: Muscat, Oman
Service Status: Resident (5 days per week)
Start Date: ASAP
Estimated Service Duration: 12 months (renewable)
Qualification and Experience Required:
- Language: English AND Arabic (mandatory)
- Professional Experience: +5 years in similar Assistant positions.
- Education Level / Diploma: Bachelor Degree
- Fluent in English (written and spoken).
- Very good command of MS Office Package (Word, Excel, Power Point) and the ability to work with numbers (spreadsheets calculation of percentage, tracking amounts, …).
Soft skills required:
- Time Management and multitasking
- Confidentiality
- Problem solving and pragmatic
- Attention to detail and rigorous
- Customer service abilities
- Excellent Communication skills
- Flexibility and adaptability
- Organisational skills
Missions / Service Dimension
- The service holder will be responsible for the day-to-day activities supporting the project Teams, coordinating with our different sites in France and Oman.
Organisation / Admin
- Ensuring the flow of information.
- Preparing, and editing notes, Minutes of Meeting, letters and documents.
- Collecting and formatting dashboards, graphs, statistics, writing notes and/or correspondence from oral or handwritten instructions, and presentations.
- Managing diaries, arranging appointments and meetings.
- Participating in travels for the team members (mission orders, visa requests and expense claims, booking hotels, transport, restaurants, meeting rooms …).
- Participating in the arrival / departure of employees, trainees, apprentices, service providers (office, removals, authorisations, etc...)
- Back up for purchase requests in the SAP system (training will be provided on SAP)
- Participating on the general services for the offices in Muscat.
- Preparation and follow up of admin documents.
- Support the HR Lead on the Technical Assistance Services process and documentation (Calls for tender, Teams invitations, PO, orders, invoices …), if needed.
- Follow up the mandatory trainings, for HSE and Compliance, if needed. (Medic no as it is mandatory information)
- Support on onboarding new comers with the provision of IT equipment, access card, badge, etc.
Mail management:
- Receiving, sorting, and distributing mail, processing emails, if necessary, electronic, and physical filing plan,
- Editing documents, link with the reprography and distribution department (headquarters, subsidiaries …).
Communication:
- Receiving, screening, and transmitting telephone calls
- Registration for training courses, conferences, and seminars.
- Circulation of internal documents (legal documentation, etc.)
- Welcoming visitors and new arrivals.
- Updating the Directorate's communication media: intranet site, organisation charts, presentations ...
- Coordinating with the different sites on logistics, HR and project assistance topics (France and Oman)
If Interested Kindly apply.
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