
executive Secretary To Ceo In Gulf
2 days ago
Eureka (Pvt) Ltd, Oman
Tasks:
- Plan and make use of available resources to ensure smooth and proper flow of activities to achieve the management targets.
- Assisting the Chief Executive Officer in all activities.
- Travel arrangements to be made.
- Self Correspondence.
- Managing documentation with proper filing system.
- Monitoring of CEO's phone calls.
- To prepare month review meeting report.
- To prepare presentations.
- Maintain a copy of all indents received from marketing segments.
- To attend incoming and outgoing faxes.
- To attend inbound and outbound couriers.
- Coordination in stationery items management.
- Visitors, visa travel, hotel accommodation arrangement etc.
- Maintain the Xerox machine and fax machine stationery.
- Control of ISO documentation.
- Preparation of pre-qualification documents.
- Assisting in company profile/catalogue printing.
- To attend photography requirement for products/materials.
- Coordination with Head Office in the administration activities:
- Recruitment - CVs and ERFs.
- Annual leave, employee clearance and settlement of leave amounts.
- Travel arrangements -- leave and business trips.
- Passport renewals, road permits.
- Visa and Civil card renewals.
- Employee medical card activities.
- Coordination with drivers on administration related activities.
- Coordination with HR&A on all administrative matters.
Scope and Objective:
- Overall responsible for managing CEO's Office.
- Assist CEO in all his day to day activities.
- Maintaining the dignity and decorum of CEO's Office.
- Coordination with all related departments.
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