Document Management Coordinator

2 days ago


Muscat, Muscat, Oman beBee Careers Full time
Job Title: Document Management Specialist

Description

To provide a reliable, auditable, and efficient document control system, we are seeking a skilled professional to prepare and manage documents. This role involves timely preparation, sorting, filing, storing, and retrieving electronic and hard copy documents.

The ideal candidate will be responsible for recording incoming and outgoing documentation, classifying, sorting, archiving, and retrieving documents following specific indexing systems.

We are looking for someone with excellent organizational skills, proficient typing skills, and good time management. The successful candidate will work effectively in a team environment and maintain accurate records.

This position requires a high school certificate or diploma, proficiency in computer software programs, such as word processors, spreadsheet programs, and database systems. The ability to draft documentation in English is essential.

The Document Management Specialist will perform routine administrative activities required of the role, support the division in completing tasks accurately, and seek guidance from senior management when necessary.

Foster a culture of team spirit, cooperation, and continuous self-development within the division. As a government-owned entity, all staff are expected to provide services within their job descriptions to achieve company objectives.

The desired candidate profile includes basic analytical skills, data organization and storage knowledge, and influence through listening, understanding, and responding effectively.

Responsibilities
  • Manage documents, drawings, and reports.
  • Upload/download drawings and documents from FTP sites as required.
  • Track all document correspondences and transactions.
  • Control the issue and receipt of all documents and drawings.
Requirements
  • High school certificate or diploma.
  • Proficiency in computer software programs.
  • Data organization and storage knowledge.
  • Influence through listening, understanding, and responding effectively.
Benefits

Working in a dynamic team environment, developing your skills and knowledge, and contributing to the success of our organization.

We offer competitive compensation packages, opportunities for growth and development, and a positive work-life balance.

This is an exciting opportunity for a motivated and organized individual to join our team as a Document Management Specialist.



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