Administrative Support Coordinator

24 hours ago

Muscat, Muscat, Oman beBee Careers Full time
Executive Secretary to Managing Director

Job Purpose:

To provide high-level executive and administrative support to the Managing Director and Chairman. This position requires a highly organized, discreet, and detail-oriented individual with exceptional communication skills and the ability to handle complex and confidential tasks in a fast-paced environment.

Key Responsibilities:

  • Manage and coordinate the daily schedule, appointments, and meetings for top executives.
  • Prepare high-quality correspondence, reports, memos, and presentations in English.
  • Handle confidential and sensitive information with the utmost discretion.
  • Act as the first point of contact for internal and external communications on behalf of the MD and Chairman.
  • Organize and coordinate executive meetings, including agenda preparation, minutes taking, and follow-ups.
  • Maintain organized filing systems for both physical and digital documents.
  • Coordinate local and international travel arrangements, including flights, accommodation, visa processing, and itineraries.
  • Track and monitor pending approvals, tasks, and important deadlines.
  • Liaise with other departments and external stakeholders professionally and efficiently.
  • Assist in reviewing and formatting business documents related to marble quarry operations, calibration reports, and material sales.
  • Perform general secretarial duties including managing emails, answering calls, and maintaining office supplies.

Desired Candidate Profile:

  • Bachelor's Degree in Business Administration, English, or related field.
  • Minimum 5–7 years of experience as an Executive Secretary, preferably in the building materials or industrial sector.
  • Exceptional command of written and spoken English.
  • Excellent knowledge of office management systems and procedures.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other business tools.
  • Strong organizational and multitasking skills with attention to detail.
  • Professional appearance and demeanor.
  • Ability to work under pressure and meet tight deadlines.
  • High level of confidentiality, integrity, and discretion.

Employment Type:

  • Full Time

Department / Functional Area:

  • Administration

Keywords:

  • Executive Secretary To Managing Director

  • Administrative Support Specialist

    4 days ago

    Muscat, Muscat, Oman beBee Careers Full time

    This role offers a unique blend of administrative support and cybersecurity expertise. As an Executive Assistant & CS GRC Coordinator, you will be responsible for providing direct support to the founder, managing day-to-day business operations, and assisting in cybersecurity tasks.Key ResponsibilitiesExecutive administrative supportManaging expense reports...

  • Administrative Coordinator

    6 days ago

    Muscat, Muscat, Oman beBee Careers Full time

    Administrative CoordinatorWe are seeking a highly skilled and experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information.As an Administrative Coordinator, you...

  • Administrative Coordinator

    2 weeks ago

    Muscat, Muscat, Oman beBee Careers Full time

    Job SummaryWe are seeking a highly skilled and motivated Administrative Professional to join our team. As an Executive Assistant, you will provide high-level administrative support to senior executives, managing their schedules, coordinating meetings, and handling confidential information.

  • Administrative Coordinator

    2 weeks ago

    Muscat, Muscat, Oman beBee Careers Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Corporate Support Executive to provide administrative, coordination, and compliance support across corporate services functions.

  • Administrative Support Coordinator

    3 days ago

    Muscat, Muscat, Oman beBee Careers Full time

    Role Description:The role is designed to provide administrative and operational support to the organization. Key responsibilities include managing correspondence, organizing files and documents, and participating in projects to enhance daily activities.Key Tasks:Assist with various administrative tasksManage calls and correspondenceMaintain accurate records...

  • Administrative Coordinator

    3 days ago

    Muscat, Muscat, Oman beBee Careers Full time

    This role offers the opportunity to work as a full-time remote Assistant, coordinating administrative tasks, scheduling appointments, and assisting with project management.Key ResponsibilitiesCoordinate administrative tasks and ensure timely completionSchedule appointments and manage calendarsProvide general support to the team and contribute to project...

  • Administrative Support Professional

    7 days ago

    Muscat, Muscat, Oman beBee Careers Full time

    Administrative Support ProfessionalWe are seeking a highly skilled and experienced Administrative Support Professional to join our team. As an Administrative Support Professional, you will play a critical role in maintaining smooth operations and effective communication within the organization.Your key responsibilities will include managing schedules,...

  • Administrative Support Specialist

    1 week ago

    Muscat, Muscat, Oman beBee Careers Full time

    This is a full-time remote role for an Administrative Assistant. The ideal candidate will be responsible for coordinating administrative tasks, scheduling appointments, and providing general support to the team.Job ResponsibilitiesCoordinate administrative tasks, including data entry, record-keeping, and communication with stakeholders.Strong organizational...

  • Executive Administrative Coordinator

    1 week ago

    Muscat, Muscat, Oman beBee Careers Full time

    Administrative Support ProfessionalIn this role, you will be responsible for providing executive and administrative support to the Managing Director. This includes coordinating appointments, preparing reports, and maintaining organized filing systems.

  • Administrative Support Specialist

    2 weeks ago

    Muscat, Muscat, Oman beBee Careers Full time

    Sales Coordinator RoleThis is an exciting opportunity to join our team as a Sales Coordinator, providing administrative support to our sales team to drive revenue growth across our hotels within the InterContinental Hotels Group.We strive to deliver exceptional experiences to our guests, and we're looking for someone who shares our passion for delivering...