Administrative Support Professional to Senior Leadership

2 weeks ago

Muscat, Muscat, Oman beBee Careers Full time
Executive Secretary to Managing Director

Job Purpose:

To provide high-level administrative support to top executives in a fast-paced environment. The ideal candidate will have exceptional communication skills, industry-related experience, and advanced computer application skills.

Key Responsibilities:

  • Manage and coordinate daily schedules, appointments, and meetings for top executives.
  • Prepare high-quality correspondence, reports, memos, and presentations in English.
  • Handle confidential and sensitive information with discretion.
  • Act as the first point of contact for internal and external communications on behalf of the MD and Chairman.
  • Organize and coordinate executive meetings, including agenda preparation, minutes taking, and follow-ups.
  • Maintain organized filing systems for both physical and digital documents.
  • Coordinate travel arrangements, including flights, accommodation, visa processing, and itineraries.
  • Track and monitor pending approvals, tasks, and deadlines.
  • Liaise with other departments and external stakeholders professionally and efficiently.
  • Assist in reviewing and formatting business documents related to marble quarry operations, calibration reports, and material sales.
  • Perform general secretarial duties, including managing emails, answering calls, and maintaining office supplies.

Required Skills and Qualifications:

  • Bachelor's Degree in Business Administration, English, or related field.
  • Minimum 5–7 years of experience as an Executive Secretary, preferably in the building materials or industrial sector.
  • Exceptional command of written and spoken English.
  • Excellent knowledge of office management systems and procedures.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other business tools.
  • Strong organizational and multitasking skills with attention to detail.
  • Professional appearance and demeanor.
  • Ability to work under pressure and meet tight deadlines.
  • High level of confidentiality, integrity, and discretion.

Benefits:

The ideal candidate will have the opportunity to work in a dynamic and fast-paced environment, with opportunities for growth and professional development.

This role requires a highly organized and detail-oriented individual who can handle complex and confidential tasks with discretion.

Others:

This is a full-time position that requires a strong commitment to providing excellent administrative support to top executives.

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