Executive Support Specialist

15 hours ago

Muscat, Muscat, Oman beBeeAdministrative Full time

We are seeking a seasoned Executive Support Specialist to provide high-level administrative assistance to our senior leadership team.

Key Responsibilities:

  • Manage and coordinate calendars, appointments, and schedules for senior executives.
  • Organize and oversee meetings, conferences, and international/domestic travel arrangements.
  • Prepare high-quality reports, presentations, and documentation as required.
  • Handle confidential communications with professionalism and discretion.
  • Liaise with internal departments, clients, vendors, and global stakeholders on behalf of executives.
  • Maintain accurate records and filing systems (both digital and physical) to ensure accessibility and compliance.
  • Track action items and project deadlines, ensuring timely follow-ups and completion.
  • Provide support to executives when required, upholding strict confidentiality.
  • Bachelor's degree in Business Administration, Communications, or a related field is preferred.
  • Minimum of 3 years' experience in a similar role supporting C-level or senior management, ideally within a fast-paced, global environment.
  • Excellent communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with scheduling and project management tools is a plus.
  • Outstanding organizational and time-management abilities; capable of managing multiple priorities simultaneously.
  • High level of discretion, integrity, and professional judgment.
  • Self-motivated with the ability to work independently and maintain composure under pressure.

The successful candidate will possess excellent interpersonal and communication skills, with the ability to build strong relationships with executive leaders, colleagues, and external partners.

We offer a competitive compensation package and opportunities for professional growth and development.

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