High-Level Administrative Support Specialist

6 days ago


Muscat, Muscat, Oman beBee Careers Full time
Executive Assistant to the Managing Director

This pivotal role involves providing high-level administrative support, strategic communications, and ensuring smooth daily operations for the MD.

Key responsibilities include managing complex schedules, coordinating communications, and ensuring the MD's engagements and objectives are met efficiently.

  • Manage the MD's calendar, appointments, meetings, and events.
  • Coordinate travel arrangements and prepare itineraries.
  • Prepare and review reports, presentations, and documents.
  • Act as liaison between the MD and stakeholders, managing communication flow.

Corporate Communications entails drafting and reviewing internal and external communications, supporting PR campaigns, newsletters, and social media messaging, and maintaining consistent messaging aligned with the company's mission.

  • Organize meetings, prepare agendas, and follow up on action items.
  • Conduct research on industry trends and market conditions.
  • Handle confidential information with integrity.
  • Manage special projects like industry reports and CSR initiatives.
Requirements

Candidates must have a Bachelor's degree in Business Administration, Communications, Energy, Environmental Science, or related field.

A minimum of 5 years of executive support experience is required, preferably in energy, oil & gas, or renewables sectors.

  • Exceptional organizational skills and multitasking ability.
  • Strong communication skills for internal and external stakeholder engagement.
  • Proficiency in Microsoft Office and familiarity with project management and communication tools.
  • Attention to detail, proofreading skills, and independent work capability.
Benefits

The successful candidate will receive OMR 350 – OMR 500 per month, with allowances for car, fuel, mobile SIM (OMR 35 limit), and accommodation.

Additional benefits include workmen insurance, gratuity per Oman law, 30 days paid annual leave, and annual return tickets.



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