Executive Support Specialist

24 hours ago

Muscat, Muscat, Oman beBee Careers Full time
Executive Support Specialist

This is a key opportunity for an experienced Business Support professional to join our team in Dubai as an Executive Assistant. Supporting the Director and Vice President of Distribution, this role plays a crucial part in the success of the regional team.

The role encompasses classic PA duties such as maintaining the Executives' appointment schedule by planning and scheduling meetings, conferences, and travel as well as looking after key clients and customers in person or on the telephone.

The role will maximise time for the Director & VP by planning ahead and pre-empting issues before they have arisen and organising, prioritising and achieving on schedule. Extensive diary and travel management, inbox management, minuting senior level meetings as well as preparing all meeting literature, expenses, assisting with small projects and general administration are all elements of this role. Effective communication with internal (e.g. Compliance, Marketing, Fund Administrators) and external parties (clients, Affiliates) is essential.

In addition, the role holds responsibility for coordinating the due diligence process by assisting in the collation of relevant documentation, liaising closely, following up on, and working with the required units/functional support and the clients to facilitate the seamless closing of deals. Also, maintain an up-to-date CRM database including meeting notes, call notes, roadshow updates, etc.

Capability, knowledge, and experience are essential as is someone who can demonstrate competence in a senior PA role within a professional services, finance, or banking organisation. Exemplary secretarial skills, attention to detail, as well as a professional approach and discreet manner are all key, as are strong business-writing, presentation, and reporting skills.

Salary:
  • A competitive salary package is offered.
Job Description:

This role supports the Director and Vice President of Distribution in their daily tasks and responsibilities.

Required Skills and Qualifications:
  • Demonstrated competence in a senior PA role within a professional services, finance, or banking organisation.
  • Exemplary secretarial skills, attention to detail, as well as a professional approach and discreet manner.
  • Strong business-writing, presentation, and reporting skills.
Benefits:
  • A comprehensive benefits package is offered.
Others:
  • Maintain an up-to-date CRM database.

  • Accounts and Administration Executive

    1 week ago

    Muscat, Muscat, Oman Genesis Executive Full time

    A multinational company based in Muscat is recruiting an Accounts and Administration Executive, preferably an Omani national, toprovide financial, administrative, and human resources support to ensure effective andefficient operations in accordance with organizational policies and regulatory compliance.This role ensures accurate financial reporting, smooth...

  • Technical Safety Specialist

    1 day ago

    Muscat, Muscat, Oman AustCorp Executive Recruitmen Full time

    AustCorp Executive Recruitment is seeking a Technical Safety Specialist - Sour Gas Projects to join their team in Muscat, Oman.About the Role:The successful candidate will be responsible for implementing project HSSE and SP strategies, conducting physical effects modeling and quantitative risk assessments, and utilizing software such as FRED and SHEPHERD to...

  • Project Execution Specialist

    24 hours ago

    Muscat, Muscat, Oman beBee Careers Full time

    Project Execution SpecialistThis is an exciting opportunity for a highly motivated and detail-oriented individual to join our team as a project execution specialist. The successful candidate will be responsible for overseeing the execution of projects, ensuring timely delivery, and maintaining high-quality standards.Develop and implement project execution...

  • Procurement Support Specialist

    1 day ago

    Muscat, Muscat, Oman beBee Careers Full time

    Procurement Support SpecialistWe are seeking a highly organized and detail-oriented individual to join our team as a Procurement Support Specialist. In this role, you will provide support in various procurement activities, including data entry, filing, and coordination with colleagues.As a Procurement Support Specialist, you will have the opportunity to...

  • CEO Support Specialist

    24 hours ago

    Muscat, Muscat, Oman beBee Careers Full time

    CEO Support SpecialistAbout the Job:We require a highly skilled and experienced CEO Support Specialist to join our team. This role involves providing comprehensive administrative support to the CEO, ensuring seamless day-to-day operations and strategic planning.Key Responsibilities:Develop and implement effective administrative systems and...

  • Corporate Support Specialist

    1 week ago

    Muscat, Muscat, Oman beBee Careers Full time

    We are looking for a highly organized and detail-oriented individual to fill the role of Corporate Support Specialist. In this position, you will assist in administrative and operational activities, working closely with colleagues to achieve shared goals.Responsibilities include:Answering calls and managing correspondence in a timely and efficient...

  • Project Execution Specialist

    24 hours ago

    Muscat, Muscat, Oman beBee Careers Full time

    Project Execution SpecialistThis role involves overseeing project operations and ensuring that projects are executed in accordance with company procedures, cybersecurity regulations, and quality standards.Responsibilities:Develop and implement continuous improvement strategies for project execution.Ensure that projects consistently apply contract and claims...

  • Operations Support Specialist

    1 week ago

    Muscat, Muscat, Oman beBee Careers Full time

    We are seeking an experienced Operations Support Specialist to join our team. As a key member of our operations department, you will play a pivotal role in supporting the planning, execution, and monitoring of projects.JOB DESCRIPTIONYour primary responsibility will be to ensure that all project activities are well-organized, documented, and executed on...

  • Administrative Support Specialist

    2 weeks ago

    Muscat, Muscat, Oman beBee Careers Full time

    **Role Summary:**We are looking for a talented and resourceful Administrative Support Specialist to support the Food and Beverage Division. The ideal candidate will be responsible for coordinating daily office activities, maintaining effective communication, and completing administrative duties assigned by the Executive Assistant Manager of Food and Beverage...

  • Administrative Support Specialist

    1 week ago

    Muscat, Muscat, Oman beBee Careers Full time

    Job OverviewWe are seeking a dedicated and enthusiastic individual to join our team as an Administrative Support Specialist. This full-time position offers an excellent opportunity for growth and learning in a corporate environment.Key ResponsibilitiesAssist in administrative and operational activities.Answer calls and manage correspondence.Organize and file...