Senior Business Support Professional

1 day ago

Muscat, Muscat, Oman beBee Careers Full time

This is a senior Business Support role that requires a seasoned professional to join our team in Dubai. The ideal candidate will support the Director and Vice President of Distribution, playing a pivotal part in the regional team's success.

The role incorporates classic PA duties such as maintaining the Executives' appointment schedule by planning and scheduling meetings, conferences, and travel, as well as looking after key clients and customers in person or on the phone. The role will maximize time for the Director & VP by planning ahead and pre-empting issues before they have arisen and organizing, prioritizing, and achieving on schedule. Essential tasks include extensive diary and travel management, inbox management, minuting senior-level meetings, preparing all meeting literature, expenses, assisting with small projects, and general administration. Effective communication with internal (e.g., Compliance, Marketing, Fund Administrators) and external parties (clients, Affiliates) is crucial. Additionally, the role holds responsibility for coordinating the due diligence process by assisting in the collation of relevant documentation, liaising closely, following up on, and working with the required units/functional support and the clients to facilitate the seamless closing of deals. Moreover, maintain an up-to-date CRM database including meeting notes, call notes, roadshow updates, etc.

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