Procurement Manager

JOB CONTENT

To oversee, guide and manage the operations related to procurement of materials such as monitoring of material requisitions including handling of purchase orders for Emdad in coordination with business units, coordinating and negotiating with suppliers to achieve the best price on quotations including terms of payment & delivery; and ensure that the work is carried within the stipulated timeframe adhering to the policies and procedures set and followed by the company.

1. Duties and Responsibilities

Operational:

1. Oversee and monitor the operations of procurement team which includes receiving, acknowledging & checking item wise Purchase Requisition (PR) from different business units for correctness, clarity and compliance to company's policies and procedures, and there by floating online enquiries to the vendors based on Bill of Quantities (BOQ).
2. Ensure that all procurement activities are carried out as per procurement procedures; allocate responsibilities to team members and ensure all team members adhere to procurement procedures.
3. Review the quotation received from the supplier/vendor and make recommendations based on commercial and technical factors to ensure a suitable and efficient supplier is selected for specific materials purchase.
4. Responsible for maintaining current up to date Procurement documents and Manuals for the department.
5. Implement procurement strategies and policies to maintain security of supply and optimum value for money.
6. Prepare comparative statement based on the quotation received from the vendors & send it to the top management for their review.
7. Monitor and assess the RFP (Requisition for Purchase) raised by the Contractors and ensure it is as per the Tender requirement and as per the budgeted Bill of Quantities (BOQ).
8. Discuss & negotiate with the shortlisted supplier/vendor to finalise on the best price quotation and the terms of payment & delivery.
9. Follow up with Suppliers for timely delivery of materials, availability of materials, quality & quantity required as per the Purchase Order Specifications and if any alterations are made, and ensure the delivery of materials to site within stipulated time duration.
10. Look out for new vendors available in the market to increase the vendor database and monitor the performance of existing vendors to ensure if their commitment always match up with the timely delivery of materials.
11. Liaise and follow up with the Finance & Accounts department to ensure timely payments to the suppliers or vendors.
12. Responsible to identify cost reduction opportunities to achieve financial goals.
13. Analyze market and delivery trends to develop procurement technologies and processes that support those trends; identify areas for improvement to continually drive performance and business results.
14. Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
15. Maintain good relations with vendor for resolving all the issues related to payment's terms & conditions and ensure they receive the payments on time; likewise resolve all delivery issues for timely delivery of material at site.
16. Ensure inventory of supplies and material is maintained; check and monitor the surplus list of materials available at all site and shift/transfer the surplus material within the business unit as per the internal guidelines and policy of the company.
17. Liaise with all the support functions such as QHSE, Finance & Treasury, IT, Stores, and other units, to ensure the entire PR to PO process is operating accurately and catering to the needs of all projects.
18. Complete all other related tasks as assigned from time to time by the reporting manager or management.
19. Establish procurement KPI's to measure cost saving, ICV contribution and efficiency in serving internal stakeholders.
20. Ensure procurement activities supports Oman's ICV objectives, including sourcing, SME engagements, Riyada cardholder requirements, local workforce participation, and technology transfer in compliance with statutory and regulatory requirement of the company.
21. Ensure alignment with OIA mandatory List and national In country value (ICV) frameworks.
22. Serves as ember or ITC secretary (as applicable) the internal tender committees.

People Development:

1. Embrace and drive continuous Human Capital improvements through business driven initiatives or as directed by Human Resources Department.
2. Complete the necessary tasks as requested by Management/Directors on people development areas.

MINIMUM EDUCATION & QUALIFICATIONS

Education:

• Bachelor's degree in supply chain management or as per the Minimum Qualifications and Experiences matrix..

Experience:

• 6-10 years of similar experience in Procurement function with preference of logistics industry or as per the Minimum Qualifications and Experiences matrix.