Manager CEO Office

Oman Air has built up a reputation as a strong, competitive leader in the airline industry. We are committed to recruiting and nurturing bright and dynamic individuals to meet our manpower needs. In the new millennium, our mission is to seek out new ways to develop and improve our position as a leader in aviation excellence.

We believe our people are the reason behind our success and we offer you a once in a lifetime opportunity to work in a team-based customer-oriented environment. Our emphasis is on continual staff development we achieve through the training we impart to our staff members.

To provide high-level managerial and administrative support to the Office of the Chief Executive Officer and Deputy Chief Executive Officer, ensuring operational efficiency, effective coordination, and confidentiality in all matters. This role serves as a central point of contact for internal and external communications, oversees the daily operations of the CEO's office, manages scheduling and logistics, and ensures seamless execution of executive tasks and priorities. The position requires sound judgment, exceptional organizational skills, and the ability to manage sensitive information in a fast-paced, high-profile environment. The Support is extended to the Deputy CEO affairs and work.

KEY ACCOUNTABILITIES & RESPONSIBILITIES

• Manage the CEO's schedule, including calendar management, briefings, meeting logistics, and follow-ups with internal and external stakeholders with the CEO EA.
• Serve as the primary liaison between the CEO's office and internal departments to ensure smooth coordination and communication.
• Coordinate CEO communications and executive presentations, ensuring timely preparation and alignment with corporate messaging.
• Track and follow up on action items from executive meetings, ensuring timely execution and accountability.
• Plan, coordinate, and provide logistical support for executive meetings, off-sites, and high-level internal events.
• Oversee the planning and execution of administrative activities such as travel arrangements, visa applications, reception and front-desk coordination, and facility bookings for the CEO and associated members in the same office.
• Oversee document and communication workflows, including drafting, proofreading, and managing correspondence, reports, emails, and calls on behalf of the CEO.
• Manage meeting and event room bookings for the CEO's schedule, including agenda coordination, attendee communication, catering, and logistics.
• Ensure seamless access for visitors and guests to the CEO's office, coordinating security protocols and maintaining a professional reception experience.
• Release approved purchase orders and duty travel/leave requests in the ERP system on behalf of the CEO's office, ensuring accuracy and timeliness.
• Maintain a professional, confidential, and efficient environment within the CEO's office, upholding corporate standards at all times.
• Support internal initiatives and special projects assigned directly by the CEO, providing administrative and coordination support as needed.
• Oversee the performance, management and development of the CEO's office staff including assigning responsibilities.
• Perform any other related tasks as assigned by the CEO or Executive Management.

MINIMUM QUALIFICATIONS & EXPERIENCE:

• Bachelor's degree with 8 years' experience of executive office or chief of staff–like experience.
• Strong organizational, interpersonal, and written communication skills.
• Discretion and professionalism in handling confidential information.
• Background in aviation, consulting, or a high-paced corporate setting is preferred.

PROFESSIONAL KNOWLEDGE, CERTIFICATION OR MEMBERSHIPs:

• Knowledge of MS Office
• Highly organized and adaptable to manage various tasks and maintain dynamic work environment.
• Capacity to adapt and function efficiently in high-pressure, fast-paced environments
• Strong communication and interpersonal skills
• Attention to detail.
• Ability to adhere/maintain office confidentiality.
• Proficiency in English (must) and Arabic (preferred)

SKILLS & COMPETENCIES:

Core Competencies

• Executive Support & Strategic Coordination
• Organizational Awareness
• Time & Priority Management
• Professionalism & Confidentiality
• Communication & Interpersonal Skills
• Leadership & Initiative

Technical Competences

• Corporate Administration & Governance
• Strategic Planning Support
• Project Management
• Document & Communication Management
• Calendar & Workflow Optimization
• Business Intelligence & Reporting
• Technology & Digital Tools