Senior Office Coordinator Position

2 days ago


Muscat, Muscat, Oman Digital Shadow IT Full time
Role Overview

Digital Shadow IT is seeking a highly skilled Personal Assistant to join our team in Dubai.

The successful candidate will be responsible for providing administrative support to the management team, including email management, appointment scheduling, and travel coordination.

The ideal candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team.

Key Responsibilities:
  • Provide high-quality administrative support to the management team, ensuring seamless communication and task completion.
  • Manage email communications efficiently, responding to internal and external queries, and escalating issues as necessary.
  • Coordinate travel arrangements, booking flights, accommodation, trains, and taxis, considering budget constraints and logistical requirements.
  • Schedule appointments and meetings, ensuring timely and efficient execution.
  • Take dictation and minutes during meetings, accurately recording key decisions and actions.
  • Source office supplies, ensuring timely procurement and inventory management.
  • Produce reports, presentations, proposals, and briefs, using MS Office applications and demonstrating exceptional document production skills.
  • Maintain the office filing system, ensuring accurate and up-to-date records.
  • Assist with other ad-hoc administrative and project requirements as needed, exercising flexibility and adaptability.


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