Project Document Coordinator

3 days ago

Muscat, Muscat, Oman beBeeDocumentController Full time 40,000 - 65,000
Job Title

Support the success of our projects by managing project documentation and providing administrative support.

Responsibilities:
  • Maintain and manage all incoming and outgoing project documentation, ensuring proper tracking, numbering, and filing.
  • Ensure document control procedures are followed and implemented in accordance with client standards.
  • Upload, track, and archive project documents using document management systems.
  • Distribute documents to the appropriate project stakeholders and maintain accurate records of communication.
  • Monitor document submission timelines and alert the team of upcoming deadlines or overdue items.
  • Provide administrative support to the project team, including scheduling meetings, preparing agendas, and drafting minutes.
  • Assist in the preparation and formatting of reports, correspondence, and presentations.
  • Maintain project logs and registers (e.g., submittals, RFIs, transmittals).
  • Coordinate travel arrangements, site access permissions, and other logistical requirements.
  • Support in compiling project-related data and documentation for audits and reporting
Qualifications:
  • Diploma or Bachelor's Degree in Business Administration, Engineering, or a related field.
  • 2–4 years of experience in document control or project administration, preferably on engineering or construction projects.
  • Familiarity with document control systems (e.g., Aconex, SharePoint, Procore) is an advantage.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong communication skills in English.
  • Ability to work independently and in a fast-paced project environment.
Benefits:

Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about.

With us, you can create a legacy for yourself.

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