Senior Administrative Support Professional

4 days ago

Muscat, Muscat, Oman beBeeAdministrative Full time
Executive Secretary

Job Purpose:

We are seeking an experienced Executive Secretary to provide high-level administrative support to senior executives in a fast-paced environment.

Key Responsibilities:

Manage daily schedules, appointments, and meetings for top executives. Prepare high-quality correspondence, reports, and presentations. Handle confidential information with discretion.

Organize meetings, including agenda preparation, minutes taking, and follow-ups. Maintain organized filing systems. Coordinate travel arrangements, track pending approvals, and monitor deadlines.

Liaise with other departments and stakeholders professionally and efficiently. Assist in reviewing business documents related to operations, calibration reports, and material sales. Perform general secretarial duties, including managing emails and answering calls.

Desired Candidate Profile

  • Bachelor's Degree in Business Administration or related field.
  • Minimum 5–7 years of experience as an Executive Secretary, preferably in the building materials or industrial sector.
  • Exceptional command of written and spoken English.
  • Excellent knowledge of office management systems and procedures.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other business tools.
  • Strong organizational and multitasking skills with attention to detail.
  • Professional appearance and demeanor.
  • Ability to work under pressure and meet tight deadlines.
  • High level of confidentiality, integrity, and discretion.

Employment Type: Full Time

Department / Functional Area: Administration

Required Skills and Qualifications:

Key Skills:

  • Communication
  • Organization
  • Multitasking
  • Discretion
  • Confidentiality

Education:

Bachelor's Degree in Business Administration or related field.

Experience:

Minimum 5–7 years of experience as an Executive Secretary, preferably in the building materials or industrial sector.

Qualifications:

Exceptional command of written and spoken English. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other business tools.

Benefits:

This is a full-time position offering a competitive salary and benefits package.

Others:

Please submit your resume and cover letter to apply for this exciting opportunity.

  • Executive Support Professional

    3 days ago

    Muscat, Muscat, Oman beBeeProfessional Full time 1,800 - 3,000

    We are seeking a highly organized and proactive professional to support the executive leadership team. This role requires an individual who can manage complex schedules, handle sensitive information with confidentiality, and act as a reliable point of contact between executives and internal/external stakeholders.Key Responsibilities:Efficiently manage and...

  • Administrative Support Specialist

    2 weeks ago

    Muscat, Muscat, Oman beBeeCooperation Full time

    Project CoordinatorWe are seeking a highly organised and proactive individual to join our dynamic team as a Project Coordinator. This is an exciting opportunity to provide crucial administrative and project coordination support across local and international locations.The role will involve managing incoming/outgoing mail and electronic correspondence,...

  • Senior Legal Administrative Assistant

    6 days ago

    Muscat, Muscat, Oman beBeeSecretary Full time

    We are seeking an experienced and skilled administrative professional to provide support to our team of lawyers.The successful candidate will have a strong background in legal documents and terminology, as well as experience with administrative systems and software.Minimum 3 years of secretarial experience with a professional services companyFamiliarity with...

  • Career Starter: Entry-Level Administrative Support

    1 week ago

    Muscat, Muscat, Oman beBeeAdministrative Full time $1,200

    Entry-level Administrative Support in Muscat, OmanAbout the RoleWe are seeking an entry-level Administrative Support to join our team in Muscat, Oman. This is a great opportunity for an individual looking to start their career in administration.The successful candidate will be responsible for providing administrative support to our office staff and ensuring...

  • Senior Network Support Specialist

    4 days ago

    Muscat, Muscat, Oman beBeeNetwork Full time 2,200 - 2,800

    Avensys is a global IT professional services company headquartered in Singapore.We are a top trusted provider in Oman, serving clients across various industries.The primary role of this position is to support our network operations as a CCNP Engineer.The ideal candidate will have:0–2 years of experience in network support or administrationCisco Certified...

  • Account Administrative Officer

    4 days ago

    Muscat, Muscat, Oman E.A.T. Co Full time

    Get AI-powered advice on this job and more exclusive features.Direct message the job poster from E.A.T. CoEntrepreneur. On a mission to promote Oman through cultural tourism while empowering our youth.Company DescriptionE.A.T Co is the premier festival management firm based in Oman, specializing in cultural and corporate events. Known for creative concepts...

  • Contract Administration Professional

    4 days ago

    Muscat, Muscat, Oman beBeeContract Full time 3,000 - 3,500

    Job Title: Contract Management ExpertThis is a challenging role that requires strong organizational and project management skills, as well as excellent communication and negotiation abilities.Key Responsibilities:Manage contractual relationships with customers, subcontractors, and vendors to ensure successful project outcomes.Review and comment on...

  • Administrative Coordinator

    6 days ago

    Muscat, Muscat, Oman beBeeAdministrative Full time 1,000 - 1,400

    Job OverviewThis role requires a detail-oriented and efficient professional to provide administrative support and customer care services.

  • Operational Support Associate

    6 days ago

    Muscat, Muscat, Oman beBeeAdministration Full time

    Job SummaryWe are seeking a skilled and organized Administrative Support Specialist to provide exceptional administrative support, ensure seamless communication with customers, and contribute to the smooth operation of our office.About the RoleThis key member of our organization will be responsible for managing daily office operations, including scheduling...

  • Administrative Assistant Pharmacy

    3 weeks ago

    Muscat, Muscat, Oman Fine Global HR Full time

    Join to apply for the Administrative Assistant Pharmacy role at Fine Global HR.We are seeking an enthusiastic and smart Administrative Assistant to join our team at a renowned Pharmacy Company in Oman.QualificationsBCom GraduateAt least 1 year of experience in wholesale or retail pharmacyFamiliarity with purchase, procurement, billing, invoicing, and...