Top Administrative Support to Senior Leadership

24 hours ago

Muscat, Muscat, Oman beBeeExecutive Full time
Executive Secretary to Managing Director

Job Purpose:

Our organization requires an Executive Secretary who can provide high-level administrative support to the Managing Director and Chairman. This role demands a highly organized, discreet, and detail-oriented individual with exceptional communication skills and the ability to handle complex and confidential tasks in a fast-paced environment.

Key Responsibilities:

• Manage and coordinate daily schedules, appointments, and meetings for top executives efficiently.

• Prepare high-quality correspondence, reports, memos, and presentations in English with attention to detail.

• Handle sensitive information with utmost discretion and confidentiality.

• Act as the first point of contact for internal and external communications on behalf of the MD and Chairman.

• Organize and coordinate executive meetings, including agenda preparation, minutes taking, and follow-ups.

• Maintain organized filing systems for physical and digital documents.

• Coordinate travel arrangements, including flights, accommodation, visa processing, and itineraries.

• Track and monitor pending approvals, tasks, and deadlines.

• Liaise with other departments and stakeholders professionally and efficiently.

• Assist in reviewing and formatting business documents related to operations.

• Perform general secretarial duties, including managing emails, answering calls, and maintaining office supplies.

Required Skills and Qualifications

  • Bachelor's Degree in Business Administration, English, or related field.
  • Minimum 5-7 years of experience as an Executive Secretary, preferably in the building materials or industrial sector.
  • Exceptional command of written and spoken English.
  • Excellent knowledge of office management systems and procedures.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other business tools.
  • Strong organizational and multitasking skills with attention to detail.
  • Professional appearance and demeanor.
  • Ability to work under pressure and meet tight deadlines.

Benefits and Other Information

Full-time position available, with competitive salary and benefits package.

Department: Administration.

Keywords: Executive Secretary To Managing Director.

We are committed to diversity and equal opportunities employment.

Acknowledgement: The job description is a summary of key responsibilities and may vary depending on the company requirements.

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