Executive Administrator

2 weeks ago

Muscat, Muscat, Oman beBee Careers Full time
Key Responsibilities

The Business Services Team Manager will oversee various aspects of business services, including travel, logistics, events, scheduling, expense policies, and administration.

This executive role demands outstanding coordination, planning, decision-making, budgeting, procurement, reporting, and management skills. It involves managing a complex operation in the tech industry.

The team coordinates large-scale company events involving travel for hundreds of employees from over 80 countries, held four times annually. Responsibilities include travel procurement, logistics, visa arrangements, handling travel complications, and ensuring safety and efficiency.

The team also reviews expense claims to ensure fairness and consistency, requiring good judgment and interpersonal skills. They provide traditional 'EA' services across departments, including scheduling meetings, coordinating reports, approvals, and small projects.

Main Responsibilities:
  1. Travel approvals, logistics, and operations
  2. Expense review in line with policies
  3. Planning of complex company events four times a year
  4. Managing company offices for executive briefing and operations
  5. Overseeing global health and safety programs

This team has a significant impact on every department. The manager must possess excellent judgment, interpersonal skills, confidence in policy enforcement, and a strong work ethic. Participation in company events from planning to safety reviews is crucial to building relationships and ensuring smooth operations.

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