Document Management Professional

2 days ago

Muscat, Muscat, Oman beBee Careers Full time
Project Document Management Specialist

The role of a Project Document Specialist is pivotal in ensuring the seamless management of project documents, facilitating accurate recording, filing, and easy retrievability in accordance with established protocols.

Key Responsibilities:
  • Implement and maintain a robust document control system to track revisions and ensure accessibility to stakeholders.
  • Collaborate with project teams to complete documentation, obtain sign-offs, and archive records in compliance with regulatory requirements.
  • Facilitate information flow between departments, ensuring timely document distribution to relevant parties.
  • Conduct regular audits to identify areas for improvement and ensure industry standard compliance.
  • Provide training and support to team members on document management procedures and tools to promote accountability and efficiency.
  • Generate reports on document status, workflow efficiencies, and compliance metrics for senior management review.
  • Assist in preparing project documentation for regulatory submissions, ensuring accuracy and completeness.
  • Serve as liaison between external stakeholders and the project team to manage document submissions and receipts.
  • Leverage project management software and digital tools to enhance document control processes and improve overall project workflow.

Requirements:

  • Bachelor's degree in Business Administration, Engineering, or a related field with a focus on document management.
  • Minimum 5 years of experience in document control or administrative roles, preferably in construction or engineering sectors.
  • Certifications in document control or project management.
Industry Focus:
  • Construction
  • Civil Engineering
Essential Skills:
  • Document Control
  • Documentation
  • Project Coordination
  • Technical Document Controller
  • Data Entry
  • Compliance Document Coordinator
  • Records Administrator

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