Executive Secretary

( PREFERRED ARABIC SPEAKERS - JORDANIANS, LEBANESE, SUDANESE, SYRIANS, PALESTINIANS, YEMENIS, PALESTINIANS, IRAQIS, ETC )

We are seeking a highly organized, detail-oriented, and professional Executive Secretary to support our General Manager with administrative and clerical tasks. The ideal candidate will be experienced in handling a wide range of executive support responsibilities, be able to work independently with little or no supervision, and possess excellent communication skills.

Key Responsibilities:

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements
• Prepare and edit correspondence, reports, presentations, and other documents
• Act as a point of contact between executives and internal/external stakeholders
• Attend meetings, take notes, and prepare minutes
• Handle confidential documents and ensure they remain secure
• Screen and direct phone calls and distribute correspondence
• Organize and maintain filing systems, both electronic and physical
• Monitor and respond to emails on behalf of the executive as needed
• Coordinate logistics for board meetings, corporate events, and other engagements
• Conduct research and compile data to support decision-making

Qualifications:

• Proven experience as an executive secretary or similar administrative role
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to work under pressure and meet tight deadlines
• High level of discretion and professionalism
• Bachelor's degree in business administration or related field preferred

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