Receptionist & Administration Assistant (Oman)

1 day ago

Muscat, Muscat, Oman Kintec Global Recruitment Full time

Administrative Assistant

Location:
Muscat, Oman

Overview

We are seeking a reliable and organised Administrative Assistant to support day-to-day office operations. This role involves managing correspondence, coordinating meetings, maintaining records, and supporting HR and administrative functions to ensure smooth business operations.

Key Responsibilities

  • Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently
  • Coordinate meetings, appointments, and maintain office calendars
  • Manage daily administrative tasks such as filing, typing, scanning, copying, and document binding
  • Maintain office supplies inventory, track stock levels, raise purchase requests, and follow up on deliveries
  • Handle petty cash transactions with proper documentation and accountability
  • Input and maintain accurate data in ERP systems for administrative and operational purposes
  • Prepare letters, reports, presentations, and internal communication materials
  • Support HR and administrative activities including employee record management, onboarding coordination, and attendance tracking
  • Coordinate with vendors, maintenance teams, and service providers for smooth office operations
  • Arrange travel logistics including hotel bookings, transportation, and ticketing when required
  • Ensure reception area and common spaces are well-presented and maintained
  • Support cross-departmental coordination to ensure timely completion of administrative tasks

Candidate Requirements

  • Bachelor's degree or diploma in Business Administration, Office Management, or a related discipline
  • Minimum 2-3 years of experience in an administrative role
  • Experience with ERP systems (e.g., SAP, Oracle, or equivalent)
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Basic knowledge of office equipment (printers, scanners, PBX systems)
  • Excellent communication skills in English; Arabic is an advantage
  • Strong organisational, multitasking, and time management abilities
  • Professional demeanour with a customer-focused approach
  • High attention to detail and commitment to maintaining confidentiality
  • Positive attitude, reliability, and ability to work independently and as part of a team

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