Receptionist & Office Coordinator

6 days ago

Muscat, Muscat, Oman PGP Energies Full time

We are proud to be one of the
leading firms in the oil & energy sector
, and we're currently expanding our team. We are looking for a
Receptionist and Administration
who is organized, proactive, and ready to grow within a dynamic work environment.

If you're a passionate self-starter, this is an excellent opportunity to kick-start or develop your professional career.

Key Responsibilities

  • Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
  • Schedule meetings, appointments, and maintain office calendars.
  • Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
  • Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
  • Maintain petty cash and ensure proper documentation of all transactions.
  • Enter data into
    ERP systems
    and maintain accurate and up-to-date records.
  • Prepare letters, memos, presentations, and reports as required.
  • Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
  • Coordinate with vendors, service providers, and maintenance teams for office facilities management.
  • Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
  • Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
  • Ensure the reception area and common office areas are clean, professional, and well maintained.
  • Contribute to the team's efficiency and effectiveness through strong communication and organizational skills.

Qualifications & Skills

Education & Experience:

  • Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
  • 2–3 years of experience in a similar administrative or front office role (Freshers with strong communication and ERP knowledge may also apply).

Technical Skills:

  • Proficient in MS Office (Word, Excel, Outlook).
  • Experience with ERP systems or willingness to learn.
  • Basic knowledge of office equipment (printers, scanners, PBX systems).

Soft Skills:

  • Excellent verbal and written communication skills.
  • Strong time management, multitasking, and organizational abilities.
  • Professional appearance and demeanor.
  • High level of integrity and attention to detail.
  • Ability to handle confidential information with discretion.

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